Admin Assistant

This is a remote position.

Role Name: Admin Assistant

Schedule:

• Monday through Friday, 20 hours per week, 10am et - 3pm et with 1 hour unpaid break, eastern time zone
  

Client Timezone: EST

Client Overview

Join an innovative digital media startup that’s revolutionizing the health and wellness publishing landscape. This rapidly growing venture combines cutting-edge digital publishing with data-driven content creation, delivering impactful health and wellness news to an engaged audience. As part of a dynamic team, you’ll contribute to shaping the future of digital media while supporting the company’s mission to provide valuable, accessible health information to readers worldwide.

Job Description

As an Admin Assistant, you’ll play a pivotal role in driving operational excellence for this forward-thinking digital media venture. Working closely with leadership, you’ll manage complex scheduling, conduct data-driven research, and create compelling documentation that supports the company’s growth initiatives. This position offers unique exposure to the digital publishing industry while allowing you to leverage your organizational and analytical skills to make a meaningful impact. You’ll be instrumental in streamlining operations, enhancing productivity, and supporting the delivery of high-quality health and wellness content to our growing audience.

Responsibilities

• Orchestrate complex calendar management and scheduling coordination across multiple stakeholders
  
• Conduct comprehensive research projects, analyzing data to generate actionable insights
  
• Create and maintain professional documents incorporating sophisticated data visualization
  
• Manage and coordinate email communications effectively across teams
  
• Develop and implement efficient organizational systems to enhance operational productivity
  
• Prepare detailed reports and presentations that translate data into clear, actionable recommendations
  
• Support strategic initiatives through research-backed documentation and analysis
  
• Maintain organized information systems and documentation repositories
  

Requirements

• Proven experience with modern scheduling tools and calendar management platforms
  
• Demonstrated ability to conduct thorough research and analyze complex data sets
  
• Expertise in creating professional documents with compelling data visualizations
  
• Outstanding written and verbal communication skills in English
  
• Strong organizational abilities with experience managing multiple concurrent priorities
  
• Exceptional attention to detail and commitment to accuracy
  
• Proficiency in digital collaboration tools and remote work technologies
  
• Self-motivated with the ability to work independently in a remote environment
  
• Experience in or passion for digital media, publishing, or health/wellness sectors (preferred)
  
• Track record of maintaining confidentiality and professional discretion
  
• Ability to adapt to changing priorities in a fast-paced startup environment