Offer summary

Qualifications:

2+ years of experience in contract administration, construction admin, or project support., Strong understanding of documentation in passive fire, HVAC, or building services., Proficiency with Procore, Estimate One, CtrlDoc, Groundplan, SharePoint, and Excel., Strong attention to detail, task tracking, and communication skills..

Key responsabilities:

Support the estimating team by preparing quote submissions through Estimate One.

Liaise with clients to download, format, and track tender and contract documentation.

Maintain and update passive fire registers, penetration tracking, and rectification logs.

Ensure all pre-start documentation is submitted on time and assist with variation quotes and compliance submissions.

Job description

This is a remote position.

Schedule:

8:00 am to 5:00 pm Sydney, Australia (with 1 hour unpaid lunch)
Full time

(reports to the Director/Project Manager)

Role Overview:

We’re seeking a proactive and detail-oriented Contract Administrator to support our estimating and delivery workflows. You will liaise with the bid team, maintain documentation, and keep compliance registers up to date. Familiarity with Procore, Estimate One, Groundplan, and CtrlDoc is essential to streamline digital workflows and documentation.

Key Responsibilities:

Support the estimating team by preparing quote submissions through Estimate One

Liaise with clients to download, format, and track tender and contract documentation

Review and log incoming head contracts, scopes, and addenda in Procore or internal systems

Maintain and update passive fire registers, penetration tracking, and rectification logs

Upload and organize documents in SharePoint, Procore, and CtrlDoc

Ensure all pre-start documentation is submitted on time: SWMS, licenses, insurances, forms

Assist with variation quotes, formatting of claim documentation, and compliance submissions

Use Groundplan to assist with drawings, markups, or take-off validation as required

Prepare and collate handover packs, including warranties, fire certifications, and manuals

Maintain high accuracy and up-to-date records across all project documentation

Requirements

2+ years of experience in contract administration, construction admin, or project support

Strong understanding of documentation in passive fire, HVAC, or building services

Proficiency with Procore, Estimate One, CtrlDoc, Groundplan, SharePoint, and Excel

Strong attention to detail, task tracking, and communication skills

Ability to work independently in a remote environment and manage priorities effectively

Desirable

Familiarity with NCC, BCA, and Australian Standards relevant to passive fire protection

Experience working with Tier 1 or Tier 2 commercial builders

Ability to understand construction scopes, plans, and trade packages

Benefits

HMO coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

ZR_22202_JOB

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