Offer summary

Qualifications:

Proven experience in billing, invoicing, or a related administrative role., High level of accuracy and attention to detail., Proficiency in Microsoft Excel and other Office tools., Strong communication skills, particularly in written form..

Key responsabilities:

Prepare and generate accurate client invoices based on case activity and time entries.

Monitor billing deadlines and ensure timely invoice submissions.

Review billing data for accuracy and resolve discrepancies with appropriate team members.

Assist with follow-ups on outstanding payments or billing issues.

Job description

This is a remote position.

Role Name: Bilingual (Spanish) Billing Assistant

Schedule:

Full-time – 40 hours/week

Monday to Friday, 8 AM to 5 PM Chicago, IL time

1-hour lunch break

Client Timezone: US Central Time

Client Overview

Join a dynamic and detail-oriented real estate law firm that prides itself on operational excellence. With a strong reputation for serving clients with integrity and efficiency, the firm is now enhancing its internal support team. As a Billing Assistant, you'll contribute to the firm's mission by helping ensure accurate and timely billing processes, allowing the legal team to stay focused on delivering exceptional legal services in the real estate sector.

Job Description

As a Billing Assistant, you will play an essential role in supporting the accounting and administrative functions of the law firm. You will be responsible for preparing, reviewing, and maintaining billing records with precision and professionalism. This role requires high attention to detail, strong organizational skills, and the ability to handle confidential information with discretion. Ideal candidates are analytical, proactive, and comfortable working independently in a remote, back-office setup.

Responsibilities

Prepare and generate accurate client invoices based on case activity and time entries
Monitor billing deadlines and ensure timely invoice submissions
Review billing data for accuracy and resolve discrepancies with appropriate team members
Update and maintain billing databases and spreadsheets
Assist with follow-ups on outstanding payments or billing issues
Coordinate with internal teams for any required billing adjustments
Handle confidential financial information with integrity and discretion
Support additional administrative and finance-related tasks as needed

Requirements