Director for Client Services - VA Service

Company Overview

Voted #1 EHR by PC Mag, WRS Health delivers a fully integrated cloud based EMR and practice management solutions to its clients. We bring solutions to physicians by providing constant enhancement of our products and services including EHR, practice management, marketing, patient coordination and billing.

Job Purpose and Role

We are looking for a results-driven and highly organized Sr. Director of Client Services for VA to oversee a team of Virtual Assistants supporting healthcare providers in the US. This role plays a critical part in ensuring high-quality service delivery, maintaining team performance, and continuously improving operational efficiency.

Key Responsibilities

• Lead, coach, and manage a team of Virtual Assistants (VAs) supporting US-based healthcare professionals.
• Monitor and evaluate individual and team performance using KPIs and scorecards.
• Conduct regular one-on-one check-ins and team meetings to ensure alignment and support.
• Handle escalations and provide timely resolutions to both internal and client concerns.
• Coordinate onboarding and training of new VAs to ensure they are aligned with company and client standards.
• Generate and analyze performance reports to identify trends, strengths, and areas for improvement.
• Report team performance, escalations, and client satisfaction metrics to the VP of Client Services on a regular basis, including actionable insights and recommendations for improvement.
• Collaborate with internal departments to enhance team performance and service quality.
• Ensure that all team members follow HIPAA guidelines and client confidentiality protocols

Qualifications

• Proven experience in customer service or virtual assistant management, preferably in the healthcare industry.
• At least 5 years of leadership experience managing large teams
• Experience in handling client relationships, including managing escalations, delivering service recovery, and maintaining high customer satisfaction levels.
• Strong background in team reporting, monitoring, and performance management.
• Demonstrated ability to set, track, and drive team KPIs, with a solid understanding of performance scorecards and metrics analysis.
• Background in coaching and developing team members, including conducting regular feedback sessions, performance reviews, and team development plans
• Excellent verbal and written communication skills, with the ability to lead team meetings and collaborate cross-functionally.
• Familiarity with healthcare processes, medical terminology, or experience supporting US healthcare clients
• Tech-savvy and comfortable working with remote teams and digital tools (e.g., CRMs, communication platforms, Google Workspace, performance dashboards, etc.)
   

Location: Remote

Hours:  Available during standard US business hours (9am-5pm EST or 8:30am-4:30pm EST)

This job description is intended to describe the general requirements for the position.  It is not a complete statement of duties, responsibilities or requirements.  Other duties not listed here may be assigned as necessary to ensure proper operations of the department.

WRS Health is an equal opportunity employer.