Proposal Writer

This is a remote position.

Proposal Coordinator

Who We Are

At Gyrus, we are committed to delivering exceptional customer value through innovative learning technology solutions for organizations worldwide. Our flagship product, GyrusAim Learning Management System (LMS), is a top-tier B2B SaaS solution that has been consistently recognized among the Top 20 Learning Management Systems.

What You’ll Be Doing

We are seeking a Proposal Coordinator to manage the end-to-end RFP process, from identifying and evaluating opportunities to developing and submitting winning proposals. In this role, you will:

· Manage the full RFP lifecycle, including analysis, bid/no-bid decisions, response development, and final submission.

· Work on U.S.-based RFPs, including federal, state, local, education (SLED), and public corporation bids.

· Source RFP opportunities using tools like BidPrime, SAM.gov, and other RFP databases to identify potential bids that align with company goals.

· Ensure impeccable formatting, alignment, and consistency in all proposals to maintain a highly professional, polished appearance.

· Spot and correct errors in font usage, spacing, alignment, and overall layout to ensure proposals meet the highest standards.

· Leverage AI tools to streamline proposal decision framework for bid/no-bid decisions, writing, optimize content, and improve efficiency.

· Become an expert in Gyrus’s LMS products and services to craft compelling, accurate proposals.

· Attend pre-proposal conferences to gather insights and determine strategic positioning.

· Oversee multiple RFP projects, ensuring deadlines are met and responses align with company objectives.

· Collaborate across teams (Sales, Marketing, Legal) to create well-structured, professional responses.

· Ensure all proposals are properly formatted, compliant, and effectively packaged for submission.

Who You Are

· Experienced. You have 3+ years of experience in proposal writing, bid management, or a related role, with knowledge of RFP lifecycle management.

· U.S. RFP Expert. You have experience responding to federal, SLED, and public corporation RFPs and understand compliance and procurement requirements.

· Highly Detail-Oriented. You have a keen eye for formatting, structure, and presentation, ensuring every document is visually polished and professionally aligned.

· Fluent in English. You have strong spoken and written English skills to ensure high-quality, professional communication.

· AI-Savvy. You are comfortable using AI-powered writing and automation tools to enhance efficiency in proposal development.

· Strong Communicator. You can craft persuasive, clear, and concise proposals that resonate with potential clients.

· Tech-Proficient. Experience with proposal software, AI-driven content tools, Microsoft Office Suite, CRM systems, and RFP sourcing platforms like BidPrime and SAM.gov is a plus.

· Organized & Deadline-Driven. You excel at managing multiple complex RFPs simultaneously, ensuring all submission requirements are met on time.

· Educated. You hold a bachelor’s or master’s degree in Business, Communications, or a related field.

At Gyrus, our core values include customer-first responsiveness, integrity, quality, teamwork, and continuous innovation. As a leader in Learning Management Solutions with over 30 years of experience, we are dedicated to delivering cutting-edge solutions and exceptional customer success.