Offer summary

Qualifications:

Exceptional organizational skills with strong attention to detail., Advanced proficiency in Notion and expert-level experience with Google Workspace., Strong written communication skills with a professional tone., Previous music industry experience is a plus, but not required..

Key responsabilities:

Maintain and update artist calendars and coordinate logistics for sessions, shows, and travel.

Communicate with artists and collaborators while tracking creative deliverables and managing timelines.

Submit releases to distributor and manage Drive/Dropbox folders for final assets.

Prepare and track split sheets, register songs with PROs, and assist with invoices and budget tracking.

Job description

This is a remote position.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM (1-hour unpaid break)

Client Time Zone: US Eastern Time (ET)

Our client is seeking a highly organized and detail-oriented Artist & Label Operations Coordinator to manage the day-to-day operational needs of a growing roster of recording artists. You will work behind the scenes to ensure calendars, logistics, file systems, and release operations run smoothly, allowing artists and executives to focus on the creative and strategic direction. This is an ideal role for someone with a strong administrative foundation and a passion for artist development and independent label operations.

Responsibilities

Artist Support & Coordination

Maintain and update artist calendars
Coordinate logistics for sessions, shows, travel, and content days
Communicate with artists and collaborators
Track creative deliverables and manage timelines

Label Operations & Release Administration

Submit releases to distributor
Create and update smart links
Manage Drive/Dropbox folders
File and organize final assets

Business Affairs & Administration

Prepare and track split sheets and royalty spreadsheets
Register songs with PROs and SoundExchange
Coordinate contract execution
Assist with invoices and budget tracking

Requirements

Exceptional organizational skills with strong attention to detail
Advanced proficiency in Notion (required)
Expert-level experience with Google Workspace
Ability to use iMessage for team communication (required)
Strong written communication skills with a professional tone
Experience with project management tools and methodologies
Comfortable working with faith-based organizations and maintaining an appropriate communication style
Self-motivated with the ability to work independently
Proven track record of meeting deadlines and managing multiple priorities
Experience with digital file management and naming conventions
Ability to maintain confidentiality and handle sensitive information
Native or near-native English proficiency
Reliable internet connection and dedicated workspace
Previous music industry experience is a plus, but not required