Offer summary

Qualifications:

2+ years of experience in a similar finance role, Proficiency in QuickBooks Online, including invoice creation and processing, Strong written and verbal English communication skills, Detail-oriented and tech-savvy with a knack for improving systems..

Key responsabilities:

Prepare and send invoices using QuickBooks

Manage accounts receivable and accounts payable

Track client payments and follow up on overdue invoices

Draft and prepare contracts for clients and vendors.

Job description

Hey there, I’m Ashley, the founder of Green Cardigan Marketing!

Watch this video to find out more about what we are looking for!

We're a tight-knit team of digital marketing pros who help law firms look good and grow online. Whether it’s SEO, social media, email campaigns, or websites - we’ve got our clients covered.

Communication is everything to us. We make sure our clients always know what’s going on and feel super supported every step of the way.

We’ve grown a lot in just three years, and there’s still so much ahead! While our team is small, we're mighty - and scattered around the globe from South Florida to France.

What makes us awesome?

We’re creative, collaborative, and genuinely care about doing great work while having a bit of fun too. If you love being part of a team where your voice matters and your work really counts, you’ll feel right at home with us.

We’re looking for a Finance Assistant who is highly organized and tech-savvy, with a strong background in QuickBooks and a knack for improving systems. You’ll play a key role in keeping our finances running smoothly and making life easier for the team.

In this role, you will:

💼 Prepare and send invoices using QuickBooks
📊 Manage accounts receivable and accounts payable
📥 Track client payments and follow up on overdue invoices
💸 Process and pay vendor invoices on time
📝 Draft and prepare contracts for clients and vendors
📅 Schedule and coordinate meetings for the team
🗓️ Manage calendars and send invites
📎 Provide general administrative support

⏰ Working Hours: This is a full-time role with core working hours of 12pm-8pm CET (6am–2pm EST)

Requirements

To excel in this role, you need:

✅ 2+ years of experience in a similar role
✅ Proficiency in QuickBooks Online and experienced in creating and processing invoices
✅ Ability to handle both credit card and bank transfer transactions in QuickBooks
✅ Comfortable with tech, automation tools, and eager to explore new ways to streamline work
✅ Someone with strong written and verbal English communication skills

Brownie points if you are:

⭐ Familiar with other tools and platforms that could enhance our tech stack
⭐ Someone with experience in admin roles related to contracts, scheduling, or travel coordination

You're someone who’s detail-oriented, loves staying organized (yes, that includes tidy Google Drives and inboxes!), and isn’t afraid to speak up or make suggestions. You’re friendly, easy to work with, and enjoy being a part of a team that values transparency, respect, and getting things done right.

Benefits

What’s in it for you?

💰 Salary: $1,500–$2,000 per month*

🕒 Full-time role, fully remote

🌴 10 days paid time off

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The hiring process for this position will include the following steps:

Completing the application form on JobRack.
Recording a short video introduction of yourself.
If shortlisted, completing test tasks.
Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the employer’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of our client, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed.

We are committed to maintaining a respectful and professional environment for our jobseekers, our clients and the JobRack team. Any form of abuse or disrespect towards our team will result in immediate disqualification from this and all future opportunities through JobRack.

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.