Purchase Ledger Officer

Overview

The Purchase Ledger Officer will be responsible for ensuring the accurate and timely recording of all supplier invoices and managing the payment process. This role requires attention to detail, strong organisational skills, and the ability to work efficiently in a fast-paced environment. You will be a key part of the finance team, ensuring the company's accounts payable functions are maintained correctly and on schedule.

Responsibilities

• Invoice Processing: Process supplier invoices, ensuring they are accurate and match purchase orders and delivery notes.
• Payment Processing: Prepare and process payments to suppliers, ensuring that payments are made according to agreed terms.
• Supplier Reconciliation: Reconcile supplier statements with the accounts payable ledger, resolving any discrepancies in a timely manner.
• Account Queries: Manage and respond to any supplier account queries, working to resolve issues promptly.
• Record Keeping: Maintain accurate records of all invoices, payments, and correspondence.
• Month-End Procedures: Assist in month-end closing processes, ensuring all invoices are processed and accounted for within the correct period.
• Reporting: Provide regular reports to the Finance Manager or other key personnel on the status of accounts payable.
• Compliance: Ensure compliance with company policies and procedures, as well as any legal or regulatory requirements related to purchasing and payments.
• Ad-Hoc Duties: Assist with any additional tasks as required by the finance department.

Skills and experience required

• Experience: Previous experience in an equivalent accounts payable or purchase ledger role is required.
• Education: GCSEs or equivalent in Mathematics and English (A-C).
• Technical Skills: Experience with accounting software (e.g., Sage, Xero, QuickBooks) and Microsoft Office, particularly Excel.
• Knowledge of VAT: Understanding of VAT regulations and how they apply to purchase ledger transactions Is desirable.

Personal Attributes

• Attention to Detail: Strong attention to detail and accuracy when processing financial data.
• Communication Skills: Excellent communication skills, both written and verbal, to handle supplier queries and internal communications.
• Organisational Skills: Ability to manage time effectively, prioritise tasks, and work under pressure to meet deadlines.
• Team Player: Ability to work well within a team and assist others when necessary.
• Relationships: Able to build strong and effective working relationships with multiple stakeholders.
• Approach: Adept at problem-solving and a can-do attitude to improving processes.
• Professionalism: Sensitive to confidential financial information.

Benefits

• 25 days annual holiday (Pro Rata for part time­­­);
• Your birthday off - an additional day’s annual holiday for your birthday;
• Company Pension (UK);
• Subsidised gym membership;
• Perkbox employee benefits platform;
• Frequent team events;
• Relaxed working environment;
• Private Healthcare (individual cover only);
• Learning Allowance Benefit – a reimbursable benefit of £100 per annum (or equivalent) for you to spend towards your personal career development;
• Flexible working policy.

Company Overview

Bulletproof is a trusted provider of innovative cyber security solutions. From CREST-certified penetration testing to professional consultancy services, the Bulletproof team help protect businesses of all sizes against the evolving threat landscape.

Our cyber security services are the best way to stay one step ahead of the hackers, take control of your infrastructure and protect business-critical data.

Please note that as part of the recruitment process a criminal records check will be carried out by an authorised third party.