Offer summary

Qualifications:

Proven experience as a virtual assistant or in a similar role., Excellent verbal and written communication skills., Strong organizational skills and attention to detail., Tech-savvy with experience in Google Workspace and communication tools..

Key responsabilities:

Review and organize meeting agendas and prep notes.

Handle follow-ups from meetings, including task assignments and scheduling.

Assist with project coordination to keep projects on track.

Manage calendar conflicts and oversee basic email management for the CEO.

Job description

Please Note: This job is being posted on behalf of Gregory Yeutter (www.liverestful.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Gregory Yeutter is the CEO of Restful, a lighting and wellness company dedicated to improving sleep and productivity through thoughtfully designed consumer tech products. Based in San Francisco, Gregory brings a background in sales, engineering, and product management at leading tech companies and has founded three businesses in the lighting space. Restful is a bootstrapped startup preparing for venture capital funding to accelerate its mission of helping 1 million people sleep better by the end of 2028.

We are seeking a proactive and detail-oriented Virtual Assistant who aligns with the company's Core Values. The ideal candidate is someone who thrives in a fast-paced environment and takes initiative to keep things moving. You'll help streamline communication, keep meetings and projects on track, and take administrative tasks off our CEO's plate so he can focus on growth and innovation.

Core Values:

Own Your Commitments
Create with Excellence and Intent
Communicate with Clarity and Transparency
Collaborate Proactively and Positively

This role is ideal for someone who takes pride in being highly organized and clear in their communication. It's important that you can identify gaps and opportunities, support big-picture thinking, and help keep the team aligned.

Some of your responsibilities will include:

Reviewing, organizing, and sending meeting agendas and prep notes
Handling follow-ups from meetings including task assignments, scheduling, and documentation
Assisting with project coordination and helping keep projects on track
Writing SOPs, making process improvement recommendations, and supporting executive operations
Managing calendar conflicts and rescheduling as needed
Overseeing basic email management and summarizing important items for our CEO
Providing updates on the state of the business and progress of ongoing projects
Reinforcing team alignment with principles and highlighting positive behaviors
Assisting with social media support (posting and updating content)

In addition to the above, the ideal candidate must be/have:

Excellent writing skills, both verbal and written
Organized, structured, and detail-oriented
Confident with fast follow-up and keeping things moving
Self-starter with a problem-solving mindset
Able to help others come to meetings prepared and follow through on commitments
Proactive communicator who keeps others in the loop
Able to switch between big-picture thinking and handling day-to-day details
Comfortable working with a fast-moving, hands-on founder who values collaboration, has high standards, and expects high performance
Adaptable and willing to jump in, even when things aren't fully figured out
You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!