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General Virtual Assistant with Paralegal/Law Firm Experience (Remote)

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Philippines

Offer summary

Qualifications:

At least 6 months to 1 year of experience as a Virtual Assistant., Experience in a legal setting or with a law firm is highly preferred., Excellent communication skills via phone, email, and instant messaging., Proficient in MS Office and Google Workspace, with a proactive attitude..

Key responsabilities:

  • Manage legal document organization and drafting under supervision.
  • Conduct legal research and summarize findings from various sources.
  • Coordinate meetings and manage calendars for attorneys and clients.
  • Handle billing, invoicing, and maintain accurate records of expenses.

Wing Assistant logo
Wing Assistant Scaleup https://wingassistant.com/
1001 - 5000 Employees
See all jobs

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.
Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

General Virtual Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a General Virtual Assistant with Paralegal or Law Firm Experience to start immediately!

Duties and Responsibilities include but are not limited to:

Legal Document Management:
• Store, organize, and maintain legal files, contracts, and case-related documents.
• Draft and format legal documents such as NDAs, client agreements, demand letters, and legal memos (under supervision).
• Assist in preparing discovery documents and managing case deadlines.

Administrative & Research Support:
• Conduct legal research and summarize findings from public sources, case law, and government websites.
• Track court dates, hearings, client appointments, and ensure timely calendar updates.
• Prepare lead lists, transcribe meeting notes or depositions, and summarize research data.

Client & Case Coordination:
• Coordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts.
• Respond to client inquiries professionally, make follow-up calls, and schedule appointments.

Billing & Invoicing:
• Create and send client invoices, track payments, and log billable hours.
• Maintain accurate records of expenses and case-related costs.

CRM & Case Management:
• Input and update client and case information into CRMs or case management systems.
• Organize case notes, track communication logs, and assist in internal project monitoring.

Email & Communication Support:
• Manage inboxes, draft responses, follow up on client communication, and flag urgent emails.
• Coordinate internal and external communications on behalf of the legal team.

Travel & General Admin Support:
• Book travel accommodations for legal professionals when needed.
• Assist with document preparation for client meetings, hearings, and conferences.
• Perform ad hoc administrative tasks as assigned.

Qualifications:
• At least 6 months to 1 year of experience as a Virtual Assistant
• Experience working in a legal setting or with a law firm is highly preferred
• Knowledge of basic legal terms, document formatting, and legal research tools is a plus
• At least 18 years of age and completed Senior High School
• Excellent phone, email, and instant messaging communication skills
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Proficient in MS Office and Google Workspace (Docs, Sheets, Calendar, Drive)
• Familiarity with legal or task management tools (e.g., Clio, MyCase, Trello, or Notion) is a plus
• Proactive attitude & willingness to be trained


Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)
Location: This is a remote job

Salary Package (with HMO): 
• Entry Level (1-3 years of experience): Up to PHP 25,500
• Intermediate Level (3-5 years of experience): Up to PHP 34,000
• Expert Level (5+ years of experience): Up to PHP 39,500


Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Client ServicesLegal Document ManagementLegal ResearchMicrosoft Dynamics CRMInvoicingLegal TechnologyBillingDocument FormattingGoogle WorkspaceLegal KnowledgeTask Management

Other Skills

  • Time Management
  • Microsoft Office
  • Proactivity
  • Communication
  • Problem Solving
Are you interested?

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