Offer summary

Qualifications:

Excellent written and verbal English communication skills., Proven ability to learn quickly and adapt to changing needs., Strong organizational skills and attention to detail., Experience working directly with executives or in fast-paced environments..

Key responsabilities:

Join all executive meetings to take notes and understand the company's structure and workflow.

Review and synthesize existing SOPs and documentation into a clear, organized company manual.

Coordinate requests, follow-ups, and meeting agendas on behalf of the President.

Track key initiatives and ensure timely execution of company priorities.

Job description

Job Title: Executive Assistant to President
Location: Remote (CST Time Zone)
Salary Range: up to 3500 USD

Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a fast-growing, founder-led company operating in a hybrid environment with both in-person and global team members. This is their first global hire, and they are looking for a strategic, detail-oriented Executive Assistant to support the President and help shape how the company functions across teams and locations.

Position Overview:

This is a unique opportunity for a highly organized, quick-learning professional who enjoys both execution and strategy. You'll be the Presidents right hand, attending meetings, documenting and improving processes, coordinating with internal stakeholders, and helping build a scalable, remote-friendly company infrastructure. Over time, this role is intended to grow into a more strategic Chief of Staff position.

Key Responsibilities:

Join all executive meetings to take notes and understand the companys structure and workflow.
Review and synthesize existing SOPs and documentation into a clear, organized company manual.
Identify process gaps and schedule discovery sessions with team members and leadership.
Coordinate requests, follow-ups, and meeting agendas on behalf of the President.
Track key initiatives and ensure timely execution of company priorities.
Support internal communication, project management, and team alignment.

Qualifications:

Excellent written and verbal English communication skills.
Proven ability to learn quickly and adapt to changing needs.
Strong organizational skills and attention to detail.
Comfortable synthesizing scattered information into clear documentation.
Experience working directly with executives or in fast-paced environments.

Nice-to-Haves:

People skills and ability to build rapport across teams.
Experience with remote collaboration tools (Google Workspace, Zoom, task trackers).
Real estate industry experience.
Familiarity with AppFolio, Google Drive, and Gmail.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

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