Award Administrator

Thank you for your interest in joining our team! This is an EVERGREEN job posting, meaning it is always open to qualified candidates, even if there isn’t an immediate opening. By applying, you’ll be added to our talent pool for this role or similar opportunities in the future. While we may not be actively hiring right now, we regularly review applications and keep your profile on file. If a suitable position becomes available, we’ll reach out to candidates whose skills and experience align with our needs. We encourage you to apply if you're interested in being considered for future opportunities with us. Even if we don’t have an opening at the moment, your application ensures we can connect with top talent like you when the right opportunity arises.

About the Position

The Award Administrator is responsible for providing institutional-level support to sponsored programs administration services including creating and maintaining relationships with extramural sponsors, presenting information to all stakeholders on behalf of the Office of Award Management (OAM), directing negotiations and other efforts to timely resolution, and administrative problem-solving.

This is a remote Corporate position.

RESPONSIBILITIES

• Review and assist with proposals for federal funding
• Review and negotiate grants and contracts on behalf of the Geneva Foundation
• Provide advice to both internal and external staff regarding critical and/or sensitive sponsored programs issues
• Establish projects internally by completing required study startup activities in collaboration with Office of Research Management (ORM) and Finance
• Provide financial and budgetary oversight for projects with input from ORM counterparts
• Draft CRADAs, NDAs and/or teaming agreements, as applicable
• Review and submit progress reports to sponsor ensuring accuracy and compliance with sponsor requirements
• Provide support of study closeout activities including sponsor disposition requirements and receipt of final award deliverables in collaboration ORM
• Maintain and update files of applicable award documentation (including approvals, amendments, modifications, etc.) as well as any communications with the sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.)
• Serve as a primary point of contact between the Geneva Foundation and its sponsors, ensuring that all administrative requirements associated with the submission of applications, acceptance and conduct of awards, and issuance and monitoring of awards are met
• Draft and submit sponsor correspondence such as requests for prior approval and no-cost extensions 
• Assist in the development of training for employees in research administration 
• Review and assist with staffing contract proposal

QUALIFICATIONS

• Bachelor's Degree or equivalent work experience required
• Minimum of two (2) years' pre-award experience within the grants and contracts arena, and/or contracting experience, with emphasis in language/contract term review and recommendation
• Advanced knowledge of sponsored research regulations required; Certified Research Administrator preferred.
• Competency in understanding and interpreting the Uniform Guidance (2 CRF 200) is required.
• Proficiency in the straight-line forecasting model, using a ground-truthing approach which combines past data and patterns, along with operational knowledge of the project to create financial projections.
• Competency in understanding DoD guidance on supporting military facilities' costs when performing collaborative research with extramural awardees, including APAN 15-01.
• Experience with the administration of awards from various federal sponsors including grants and/or contracts
• Ability to work independently, collaboratively, and proactively is required
• Strong written and oral communication with a high level of customer service required
• Experience managing fixed price, time & materials/labor hour, and cost type contracts (and/or subcontracts) and solid understanding of Government regulations associated with the administration of each
• Ability to perform and comprehend price analyses
• Advanced skills in grammar and technical editing ability required
• Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
• Basic understanding of OMB Regulations, DoDGAR, FAR, DFARS, and other applicable regulations
• Experience with private foundation grants and awards preferred
• Military process and procedural knowledge preferred