Offer summary

Qualifications:

5+ years of experience as an Executive Assistant or in a similar senior-level administrative role., Proven experience managing financial tasks such as invoicing and tracking expenses., Native English speaker with excellent written and verbal communication skills., Highly organized, proactive, and detail-oriented with strong problem-solving skills..

Key responsabilities:

Manage calendars, coordinate meetings across time zones, and prepare agendas.

Monitor and respond to emails on behalf of executives, ensuring timely communication.

Organize domestic and international travel arrangements, including itineraries and accommodations.

Assist in organizing internal systems and maintaining databases for smooth operations.

Job description

Senior Executive Assistant

Full-Time, Remote (Working Hours: EST)

About Us

At The Global Talent Co., we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.

This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they’re looking for a Senior Executive Assistant to support their leadership team with a mix of executive, operational, and light financial tasks.

Key Responsibilities

Executive Support: Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.
Inbox & Communication Management: Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.
Financial Administration: Handle invoicing, track expenses, process reimbursements, and support other light financial reporting tasks.
Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.
Document Preparation: Draft, format, and proofread reports, presentations, and correspondence with attention to detail.
Operational Support: Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.
Project Coordination: Help manage timelines and deliverables for internal initiatives, ensuring accountability and progress.

Requirements

5+ years of experience as an Executive Assistant or in a similar senior-level administrative role.
Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.
Native English speaker with excellent written and verbal communication skills.
Comfortable working Eastern Standard Time (EST) hours.
Highly organized, proactive, and detail-oriented with strong problem-solving skills.
Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools.
Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management.
Discretion and professionalism when handling confidential information.

What We Offer

Competitive salary and opportunities for professional development.
Work with a mission-driven, high-performance team at the forefront of global asset management.
A flexible, remote-first work environment with strong values of trust and autonomy.
The opportunity to support visionary leaders and make a real impact on company growth.

If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we’d love to hear from you!

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