Offer summary

Qualifications:

Excellent written and verbal English communication skills., Strong proficiency with digital tools and ability to learn new software quickly., Exceptional attention to detail and organizational capabilities., Basic understanding of property management operations preferred but not required..

Key responsabilities:

Manage and maintain vendor relationships, including sourcing new service providers.

Perform accurate data entry and updates in property management software systems.

Handle regulatory compliance tasks including rent registrations and benchmarking reports.

Support property supervisors with various administrative tasks and project coordination.

Job description

This is a remote position.

Role Name: Property Management Assistant

Schedule:

(minimum 20 hours/week) with flexible scheduling

Pacific Time (PT)

Client Overview

Join a forward-thinking property management company that’s embracing digital transformation across Southern California. This established firm manages an extensive portfolio of properties and is investing in cutting-edge property management software to streamline operations. As part of their growth strategy, they’re seeking talented individuals to join their dynamic team in revolutionising how property management services are delivered.

Job Description

This is an exciting opportunity to join a modern property management operation where you’ll play a crucial role in streamlining administrative processes and supporting property supervisors. You’ll work with state-of-the-art property management software while handling diverse responsibilities that directly impact operational efficiency. This position offers significant growth potential as you’ll be involved in every aspect of property management administration, from vendor coordination to regulatory compliance. You’ll work alongside experienced professionals who value efficiency and accuracy, making this role perfect for detail-oriented individuals who thrive in a dynamic, tech-forward environment.

Responsibilities

Manage and maintain vendor relationships, including sourcing new service providers and coordinating with existing contractors
Perform accurate data entry and updates in modern property management software systems
Handle regulatory compliance tasks including rent registrations and benchmarking reports
Manage property listings and respond professionally to prospective tenant inquiries on platforms like Zillow
Process and document rent increases while ensuring compliance with local regulations
Create and distribute professional tenant notices and communications
Organize and maintain digital filing systems for property inspections and related documentation
Support property supervisors with various administrative tasks and project coordination
Track and manage collection processes
Maintain detailed records of property inspections and related documentation
Enter and update property-related information on municipal websites and databases
Assist in creating and submitting required regulatory reports and documentation

Requirements

Excellent written and verbal English communication skills
Strong proficiency with digital tools and ability to learn new software platforms quickly
Exceptional attention to detail and organizational capabilities
Demonstrated experience with data entry and digital file management
Professional communication style suitable for interaction with tenants, vendors, and team members
Basic understanding of property management operations preferred but not required
Strong time management skills and ability to prioritise tasks effectively
Comfortable with modern collaboration tools and digital workflows