Accounts Payable Manager (WFH)

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading provider of advanced in-store analytics for the retail industry. Through AI-powered analytics, real-time data collection, and cutting-edge technology with a focus on delivering data-driven insights, they enable retailers to optimize store performance, enhance customer experiences, and drive sales growth. This helps businesses make informed decisions to stay competitive in the ever-evolving retail landscape.

About the Role

The Accounts Payable Manager will oversee all accounts payable operations, manage inventory accounting processes, and ensure accurate financial reporting for RetailNext. This role is responsible for the full AP cycle, inventory accounting, managing related internal and external communications, assisting with the monthly accounting close, and supporting annual financial audits. The position requires strong analytical skills, attention to detail, and the ability to collaborate with cross-functional teams.

Work hours: Monday - Friday, 8AM - 4PM PST (11PM - 7AM MNL Time)

Work set-up: Remote

What you’ll do

• Review AP invoices for proper coding and accounting treatment on a daily basis. Manage AP approval process in Netsuite and ensure proper supporting documents attached for all postings.

• Ensure Fixed Assets and Prepaids are properly capitalized/amortized per company policy

• Oversee Corporate Credit Card Program and manage employee expense reimbursements for our South African entity

• Manage AP inquiries in JIRA from internal and external customers/vendors and provide resolutions in a timely manner

• Assign tickets daily

• Close tickets when resolution provided

• Monitor open queues for team members

• Link duplicate tickets

• Review AP aging reports for all entities and propose actions/adjustments to resolve aged items, on a monthly basis

• Prepare monthly funding requests for South Africa, Japan, and UK cost-plus subsidiaries and maintain appropriate cash positions. Participate in the cash forecasting and planning process.

• Review and approve advanced Intercompany Journal Entries related to Cash and Accounts Payable transactions (Netsuite.) Participate in the monthly intercompany reconciliation process. Review Open Purchase Orders (POs) quarterly and close POs accordingly

• Maintain strong vendor relationships and address any discrepancies in billing or payments.

• Ensure compliance with company policies and internal controls related to accounts payable

• Reconcile accounts payable ledger to ensure all invoices and payments are accounted for.

• Assist in month-end and year-end closing processes, including accruals and financial reporting.

Inventory Accounting

• Manage inventory accounting processes for the entire company

• Conduct monthly reconciliations of inventory accounts during month-end close

• Ensure accurate valuation and classification of inventory assets

• Coordinate with warehouse and operations teams to verify physical inventory counts

• Maintain proper documentation for inventory transactions and adjustments

• Monitor inventory aging and recommend write-offs for obsolete inventory

• Prepare journal entries to properly reflect inventory changes in financial statements

• Monitor and reconcile prepaid inventory account

• Analyze inventory variances and prepare explanations for management review

• Ensure compliance with company policies and accounting standards for inventory

• Support audits related to inventory.

Process Improvement and Documentation

• Develop and implement systems (software included) and procedures to streamline AP processes on an ongoing basis

• Ensure monthly bank statements are saved in Google Shared Drive

• Maintain and update documentations of all policies and procedures

• Review documentations drafted by staff

• Perform annual review of documentation and update accordingly