Offer summary

Qualifications:

Outstanding written and verbal communication skills with attention to detail., Proven experience supporting C-level executives in fast-paced environments., Advanced proficiency with calendar management systems and Salesforce., Strong organizational skills and ability to handle confidential information discreetly..

Key responsabilities:

Manage a complex executive calendar across multiple time zones.

Serve as the primary contact for scheduling with high-profile stakeholders.

Drive follow-up processes for meetings and maintain records in Salesforce.

Provide proactive updates to the CEO on pending matters and critical follow-ups.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule:

Full-time position working US Pacific Time Zone hours

Generally - Monday to Friday 9am - 6pm PST with 1 hour unpaid break (8 paid hours per day)

However, we can also accommodate some flexible hours as needed.

Client Timezone: Pacific Time (PST/PDT)

Client Overview

Join a prestigious technology innovation company at the forefront of cutting-edge development. This organization, led by brilliant minds including an MIT PhD CEO, collaborates with industry leaders, prominent investors, and distinguished board members. Working here means being part of an intellectually stimulating environment where excellence is the standard and innovation drives success. The company maintains strong relationships with leading executives across industries and operates at the intersection of technology advancement and strategic business growth.

Job Description

This is an exceptional opportunity for a detail-oriented Executive Assistant to directly support a visionary CEO and leadership team in a fast-paced, intellectually challenging environment. You’ll serve as the primary coordinator for high-stakes meetings with industry leaders, investors, and board members, while also supporting critical business development initiatives. This role offers unique exposure to top-tier business leaders and innovative technology discussions, making it ideal for someone who thrives in a sophisticated, high-performance environment. Your work will directly impact organizational efficiency and support strategic growth initiatives, offering significant professional development opportunities.

Responsibilities

Masterfully manage a complex executive calendar, coordinating seamlessly across multiple time zones
Serve as the primary point of contact for scheduling and communication with high-profile stakeholders, including industry leaders, investors, and board members
Drive efficient follow-up processes for sales meetings and events, ensuring no opportunities are missed
Maintain pristine records in Salesforce, managing lead information and ensuring data accuracy
Cultivate professional relationships through LinkedIn, managing connections and communications
Provide proactive updates to the CEO on pending matters and critical follow-ups
Exercise strategic judgment in prioritizing and coordinating complex scheduling demands
Ensure flawless communication and scheduling coordination across all stakeholder levels

Requirements

Outstanding written and verbal communication skills with impeccable attention to grammar and spelling
Polished, professional speaking voice and demeanor suitable for high-level stakeholder interaction
Proven experience supporting C-level executives in fast-paced environments
Advanced proficiency with modern business tools including calendar management systems and Salesforce
Demonstrated ability to work independently and make sound judgment calls
Exceptional organizational skills with a keen eye for detail and accuracy
Strong background in handling confidential information with absolute discretion
Ability to adapt quickly to changing priorities while maintaining excellent attention to detail
Experience coordinating complex calendars and managing multiple stakeholder relationships
Must be available during US Pacific Time Zone business hours

Benefits

Independent Contractor Perks:

May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_21620_JOB

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