Offer summary

Qualifications:

Proven work experience as a General Virtual Assistant or in a relevant role is preferred but not mandatory., Familiarity with marketing automation software like Mailchimp and event management platforms like Eventbrite is essential., Strong proficiency in office software and communication tools, along with excellent verbal and written English skills., Highly organized, detail-oriented, and able to prioritize multiple tasks effectively..

Key responsabilities:

Maintain and coordinate monthly calendars, scheduling meetings, appointments, and travel arrangements.

Manage emails and phone calls as assigned, and prepare and edit reports and documents.

Assist in onboarding new employees and preparing meeting agendas, taking minutes, and distributing materials.

Conduct research on grants and partnerships, and handle sensitive information with discretion.

Job description

Position: General Virtual Assistant

Number of hours: 15 hours/week

Schedule: EST

Tasks required:

Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Manage emails and phone calls as assigned by the client
Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Assist in the onboarding process and setting up interviews for new employees
Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
Maintain the companys website and Eventbrite page ensuring that the latest information is displayed
Provide support by doing surveys for prospective participants to the organizations events like educators, brands, or interested groups within communities
Conduct research on possible grants and partnerships that the organization can apply to and assist in the application process
Handle sensitive and confidential information with the utmost discretion and professionalism
Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPIs on Mailchimp
Basic social media management including, but not limited to, social media posting, digital marketing management
Other ad hoc tasks that would be assigned

Requirements:

Proven work experience as a General Virtual Assistant or relevant role is an advantage but not required
Familiarity with marketing automation software like Mailchimp and event management and ticketing website like Eventbrite is required
Strong proficiency in office software and communication tools
Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)
Excellent verbal and written English communication skills
Discretion and the ability to handle confidential information
Excellent phone, email and instant messaging communication skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Adaptability and a proactive mindset
Ability to work independently and in a team-oriented environment
Self-disciplined and organized; able to consistently perform with limited supervision