Offer summary

Qualifications:

3+ years of experience as an Executive Assistant or similar role., Strong proficiency in Google Sheets and Google Workspace tools., Excellent written and verbal communication skills in English., Detail-oriented with strong organizational and problem-solving skills..

Key responsabilities:

Manage the COO's calendar and coordinate logistics for meetings.

Handle email correspondence and draft communications.

Organize travel arrangements and support operational tasks as needed.

Assist with project management and coordinate with internal teams and external vendors.

Job description

Job Title: Executive Assistant
Location: Remote (PST Time Zone)
Salary Range: up to 2000 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (PST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a publicly traded manufacturing company specializing in electric delivery vans. With a complex operational structure and a growing international presence, they are looking to streamline operations and reduce overhead costs through offshore hiring. The company is headquartered in Los Angeles (corporate office) with a Tennessee-based factory and a team of approximately 150 employees.

Position Overview:

The Executive Assistant will work directly with the COO & Co-Founder, providing high-level administrative and operational support. The role requires a proactive, highly organized individual with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Manage the COOs calendar, scheduling meetings, and coordinating logistics.
Handle email correspondence, draft communications, and ensure follow-ups are completed.
Organize travel arrangements, including flights, accommodations, and itineraries.
Support operational tasks related to supply chain and purchasing (as needed).
Create and manage documents, spreadsheets, and reports using Google Sheets.
Conduct research and summarize findings for decision-making.
Assist with project management and process improvement initiatives.
Coordinate with internal teams and external vendors as needed.

Qualifications:

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
Strong proficiency in Google Sheets and other Google Workspace tools.
Excellent written and verbal communication skills in English.
Ability to prioritize tasks and manage time effectively in a remote setting.
Detail-oriented with strong organizational and problem-solving skills.

Nice-to-Haves:

Experience leveraging AI tools (e.g., ChatGPT) in a work environment.
A strong sense of design aesthetics and experience with visually oriented tasks.
Prior experience in a manufacturing, supply chain, or operations-focused company.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

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