Offer summary

Qualifications:

Bachelor’s degree in finance or relevant area such as management, public administration, or economics., Minimum 5 years of experience in financial management of large donor-funded development projects, particularly USAID., Proven experience in budgeting, financial reporting, and compliance with US Government regulations., Strong analytical skills and proficiency in accounting software like MS Excel and Costpoint..

Key responsabilities:

Lead the development of annual work plan budgets and track project spending against contract obligations.

Provide financial management and administrative support to ensure compliance with policies and regulations.

Conduct procurement actions and coordinate with in-country teams for effective program administration.

Prepare financial reports, manage grants, and assist with audit preparations and responses.

Job description

This is a remote position.

Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman- and employee-owned small business focused on market-based and integrated local solutions that strengthen country capacity; and on learning, communications, and technology solutions to accelerate and heighten impact.

Panagora Group seeks a long-term Finance and Administration (F&A) Manager for the USAID-funded Localize Global Health Security (LGHS) project. LGHS supports local partners to address gaps in health security as identified in national health security capacity assessments. LGHS complements the multisectoral cross-technical approaches of other GHS programs to move countries closer to achieving Global Health Security Agenda targets. As a result of this support, local partners will be able to address critical caps in health security through grants and technical assistance in prioritized technical areas, strengthen the organizational capacity of local entities to effectively manage the implementation of health security technical interventions and expand global knowledge base on approaches and best practices for local entities conducting global health security interventions.

The F&A Manager will serve as a critical core team member and will provide financial management and administration support to LGHS. The F&A Manager process invoices, prepares vouchers, and is responsible for financial monitoring and reporting to ensure compliance with the contract requirements. He/She will conduct procurement actions and coordinate with the in-country teams and provide a wide range of administrative support.

This is a full-time remote position in one of the following countries- Kenya, Nigeria, Philippines, South Africa, Uganda, and Zambia. It may require travel to multiple project countries.

Requirements

Principal Duties and Responsibilities

Lead the timely development of the LGHS annual work plan budgets and country workplan budgets in collaboration with the project team. Support country work plan budget negotiations with USAID, Missions, and partners.
Track project spending and projections against annual work plan budgets and contract obligations.
Support financial management and administration of country programs to ensure the effective, efficient, and compliant operations of country programs. Work with the LGHS Deputy Project Director (DPD), Activity Management Team (AMT) and Country Support Manager to ensure that country programs are managed in accordance with LGHS and Panagora policies and procedures, comply with USAID rules and regulations, and comply with local laws. Provide guidance to resolve outstanding issues.
Support program administration, including but not limited to human resources, logistics, procurement, sub-contracts, grants, and accounting/finance.

Ensure the accuracy of financial reporting, track project spending against annual work plans, and prepare financial and accrual reports for both USAID and Panagora Group.

Conduct monthly/quarterly forecasting exercise of project projections and prepare quarterly budget and accruals reports, including labor costs, and project status report in Costpoint (including analysis of budget vs. actual variances).

In collaboration with corporate F&A, review and process invoices from subcontractors, consultants, grantees, and other vendors.
Works in close coordination with the DPD, the Grants Sr Specialist, and the Country Leads to develop and track approval and disbursal processes, budget tracking and grants monitoring.

Assist in subcontract and grant management, including analyzing and monitoring of financial data to ensure compliance with the donor's requirements.

Implement and manage country financial policies in compliance with Panagora policies, client policies, and local laws.

Prepare and process vouchers in Costpoint for submission to Accounts Payable for payment.

Review travel advance requests, issue advances and process travel claims.

Assist with audit preparation and timely response to audit requests.

Ensure expenses are correctly allocated to the correct project ID/CLINs and accounts.

Maintain records and file documents.

Perform other financial tasks as needed.

Requirements

Bachelor’s degree in finance or relevant area: management, public administration, health policy, economics, business

Minimum 5 years of experience of financial management of large donor-funded development projects.

Proven experience successfully managing administration and finance of United States Agency for International Development (USAID) funded projects including experience in submitting high quality reports; developing, analyzing and reviewing budgets; analyzing expenses, variances, accruals, and pipelines

In-depth understanding of compliance with applicable standards (i.e, GAAP, CAS), US Government rules and regulations.

Demonstrated budgeting skills and in-depth knowledge of cost accounting and financial management in government contracts, with proven attention to detail with accuracy and reliability as key drivers of success.

Experience managing donor-funded sub-awards and subcontracts; experience with grant management preferred.

Experience in risk management and implementation of internal controls.

Demonstrated ability to manage multiple activities simultaneously and work in a complex environment with teams whose members are physically located in different time zones and geographic areas around the world.