Offer summary

Qualifications:

Proven experience as an Executive Assistant or Virtual Assistant supporting senior-level executives., Familiarity with U.S. Healthcare systems and the Skilled Nursing Industry is advantageous., Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint., Strong organizational, time management, and communication skills in English..

Key responsabilities:

Manage calendar and schedule for the COO and CNO.

Coordinate travel arrangements and logistics for executives.

Provide project management and administrative support as needed.

Identify opportunities to streamline processes and improve operational efficiency.

Job description

ISTA Personnel Solutions South Africa - we are a global BPO (Business Process Outsourcing) company, partnering with a Independent USA-based Healthcare Company specializing in senior living.

We are seeking a highly organized Virtual Executive Assistant for the COO and CNO of the Company.

This role requires a proactive and detail-oriented individual who can manage executive-level tasks with minimal supervision and ensure that daily operations run smoothly.

Working Schedule:

Monday – Friday

6:00am – 3:00pm EST OR 7:00am – 4:00pm EST
(The Executives typically begin their day around 8:00am – 9:00am EST, so starting earlier will allow time to prepare and complete essential tasks in advance.)

PLEASE NOTE:

Working Hours: These working hours are subject to change depending on daylight savings and/or the operational requirements of the company and client.
Work Environment: This is a remote role for South African Citizens only.
Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
Power Backup: A reliable power backup solution is required to manage your internet, laptop and 2 screens during load shedding and power outages. Applicants without a power backup cannot be considered.

Key Responsibilities:

Calendar and schedule management
Travel arrangements and logistics
Project management and administrative support
Administrative tasks and executive level communication
Troubleshoot issues and resolve them independently
Identify opportunities to streamline processes and improve efficiency

Requirements

Proven experience as an Executive Assistant or Virtual Assistant supporting senior-level executives.
Familiarity with U.S. Healthcare systems and an understanding of the Skilled Nursing Industry (or similar healthcare setting) will be an added advantage.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Strong knowledge of Outlook Calendars/Invites for scheduling and managing executive calendars.

Soft Skills Required:

Excellent written and verbal communication skills in English.
Strong organizational and time management skills with exceptional attention to detail.
Ability to multi-task effectively in a fast-paced environment.
Self-starter with critical thinking and problem-solving skills.
Professional, personable, and easy to work with.

If you are not contacted within 14 working days, please consider your application unsuccessful.

Required profile