Offer summary

Qualifications:

High school diploma or GED required., Proficiency in Microsoft Office tools and basic office equipment., Strong written and verbal communication skills with attention to detail., Minimum of 2 years of relevant work experience..

Key responsabilities:

Perform clerical duties including typing, note taking, and managing daily mail.

Schedule and coordinate appointments, meetings, and travel arrangements.

Prepare routine correspondence and maintain communication for the Director.

Screen telephone calls and assist with light accounting or budget review.

Job description

Req138996

Position Purpose

The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.

Key Responsibilities

30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.
25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.

Direct Manager/Direct Reports

This position typically reports to Director/Sr. Director
This position has 0 Direct Reports

Travel Requirements

No travel required.

Physical Requirements

Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
No travel required

Minimum Qualifications

Must be eighteen years of age or older.
Must be legally permitted to work in the United States.
Provides primary support to a specific supervisor and/or department.
Typically has frequent contacts outside the workgroup.
Typically assignments follow existing routines or instructions.
Typically considers among a few options and past practice when solving problems
Typically, guidance is always available and prior permission is required before changing work methods.

Preferred Qualifications

PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.
Skills in operating office equipment (e.g., fax, copier, phone, etc.)

Minimum Education