E-Commerce Operations Coordinator (Home-based)

Job Summary

We are seeking an experienced and highly motivated Operations Coordinator to join our growing team.

Job Description

Company Description

Outsourced.ph is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.

About The Role

We’re looking for a highly organized and proactive Operations Coordinator to streamline and optimize the daily operations of our e-commerce and retail fulfillment business. You will play a key role in inventory control, multi-platform stock management, logistics, order processing, retailer compliance, and process optimization.

You’ll be working across multiple e-commerce platforms, ensuring everything runs smoothly, stock is managed effectively, and customers receive their orders on time!

This role requires strong attention to detail, problem-solving skills, and the ability to multitask in a fast-paced environment. KPIs and weekly performance tracking will be implemented to ensure continued improvement and success!

Key Responsibilities

Order Fulfilment & Logistics Coordination

• Oversee and track all e-commerce orders from placement to delivery, ensuring on-time fulfillment.
• Liaise with 3PL partners, couriers, and suppliers to resolve delivery issues quickly.
• Implement and refine tracking systems to improve delivery times and order accuracy.
• Proactively identify and resolve any bottlenecks in order fulfillment.
  
  

Multi-Channel Stock & Inventory Management

• Manage stock levels across e-commerce platforms in the US and UK in real time.
• Prevent overselling or stockouts by ensuring 95%+ accuracy in stock updates.
• Organize stock transfers between warehouses and fulfillment centers for optimal efficiency.
• Conduct regular inventory audits to reduce discrepancies and minimize errors.
• Identify slow-moving stock and suggest strategies for clearance or reallocation.
  
  

Retail Order Management & Compliance

• Oversee the end-to-end process of fulfilling retail orders – from order placement to final delivery.
• Manage production and delivery timelines to meet all retailer deadlines.
• Ensure compliance with retailer requirements for packaging, labeling, and documentation.
• Be the primary point of contact for retailers, keeping them updated on operational matters.
• Track and manage contracts, agreements, and compliance documentation for retail partners.
  
  

Website Updates & Product Listings Management

• Trigger website updates whenever stock changes, ensuring real-time accuracy.
• Work with the marketing & web team to update product descriptions, pricing, and stock availability.
• Coordinate promotions and discounts based on stock levels to maximize sales and avoid over-discounting.
• Ensure product pages reflect current stock levels and shipping times.
  
  

Customer Service & Issue Resolution

• Be the go-to person for escalated customer service issues, ensuring quick and efficient resolutions.
• Track common customer complaints and develop strategies to reduce negative feedback.
• Collaborate with marketing & product teams to incorporate customer feedback into business improvements.
• Maintain and improve response times & resolution rates to enhance customer satisfaction.
  
  

System & Process Optimization

• Identify inefficiencies and implement automation & process improvements to increase efficiency.
• Work with internal teams to streamline workflows and integrate new tools.
• Document Standard Operating Procedures (SOPs) to ensure consistency and accountability.
  
  

Reporting & Performance Analysis

• Provide weekly reports on operational performance, including order accuracy, fulfilment speed, stock levels, and customer issues.
• Track KPIs and use data to propose improvements and optimizations.
• Ensure compliance with internal policies and industry best practices in logistics and inventory.
  
  

Qualifications & Skills

✅ Must-Have

• 2+ years of experience in e-commerce operations, logistics, or supply chain management.
• Strong knowledge of multi-channel stock & inventory management.
• Experience working with e-commerce platforms and industry.
• Ability to analyse data, optimize processes, and implement improvements.
• Strong problem-solving and organizational skills.
  
  

✅ Preferred:

• Experience working with 3PLs & warehouse management.
• Understanding of customer service platforms (e.g., Zendesk).
  
  

Join our team and become part of a collaborative environment where your skills and expertise will make a difference in delivering innovative solutions to our customers. Apply now to embark on an exciting journey with us!

Walk in to our Eastwood Office to fast-track your application. Our Recruitment Team will be happy to interview you every Wednesday from 10 AM to 3 PM!

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I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-

stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.