Offer summary

Qualifications:

Proven proficiency in Microsoft Excel with a solid grasp of formulas and formatting techniques., Exceptional organizational skills and attention to detail., Strong computer literacy, including expertise in file management and PDF creation., Basic knowledge of Canva or willingness to learn graphic design skills..

Key responsabilities:

Manage and update Excel spreadsheets for production and order management.

Perform high-volume data entry for multiple dress styles and create professional PDF documents.

Assist in seasonal transitions and maintain the digital filing system using Dropbox.

Support marketing efforts by creating visuals in Canva and managing email communications with partners.

Job description

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Work Schedule: 40 hours a week - Monday to Friday; 8am to 5pm

Client Overview

Join an innovative fashion startup that’s revolutionizing the wholesale dress industry! This dynamic company operates on a cutting-edge seasonal model, launching exciting new collections every three months. As they rapidly expand, they’re seeking a detail-oriented professional to help streamline their operations and support their growth trajectory. This is your chance to be part of a forward-thinking team that’s making waves in the fashion world!

Job Description

We’re seeking a highly organized and Excel-savvy Virtual Assistant / Data Entry Specialist to play a crucial role in our wholesale fashion business. You’ll be at the heart of our operations, managing vital data for our seasonal collections and ensuring smooth order processing. This position offers a unique blend of data management, administrative support, and potential creative tasks. You’ll work closely with our leadership team, gaining invaluable experience in the fashion industry while honing your skills in data analysis, Excel mastery, and potentially basic graphic design. If you’re detail-oriented, tech-savvy, and passionate about fashion, this role offers an exciting opportunity to grow with a dynamic, innovative company.

Responsibilities

Expertly manage and update Excel spreadsheets, tracking production and maintaining our comprehensive order management system
Perform high-volume data entry with meticulous attention to detail, handling information for up to 42 unique dress styles per sales period
Create polished, professional PDF documents from Excel files, ensuring they’re perfectly formatted for internal and external use
Stay on top of email communications, swiftly updating trackers based on incoming instructions
Play a key role in our seasonal transitions, assisting in rolling forward documents for exciting new collections every three months
Maintain our digital filing system using Dropbox, ensuring all team members have access to up-to-date information
Potentially expand your skills into basic graphic design, creating eye-catching visuals using Canva to support our marketing efforts
Send email template with sales information and support documentation to our external wholesale partners.
Send approved purchase orders to our external manufacturing partners.
Work with management to create administrative templates
Ability to cut reels in canva is an advantage
PO creation
- Wholesale administration and support
- Logistics & shipping management
- Critical path
- Marketing administration support (ghosting briefing, call sheets & schedules)
- PR address book management
- Send email template with sales information and support documentation to our external wholesale partners.
- Send approved purchase orders to our external manufacturing partners.
- Work with management to create administrative templates
- Ability to cut reels in canva is an advantage

Requirements

Proven proficiency in Microsoft Excel, including a solid grasp of basic formulas and advanced formatting techniques
Eagle-eyed attention to detail and a commitment to data accuracy
Exceptional organizational skills with the ability to juggle multiple tasks and prioritize effectively
Self-motivated with excellent time management skills, capable of working independently in a remote environment
Strong computer literacy, including expertise in file management and PDF creation
Familiarity with cloud storage systems like Dropbox
Basic knowledge of Canva or willingness to learn graphic design skills
Ability to work within the Australian Eastern Standard Time zone
Passion for fashion and enthusiasm for contributing to a growing startup
Excellent written communication skills in English
Flexibility to potentially increase hours as the company grows

Join our team and be part of an exciting journey in the fashion industry! This role offers the perfect blend of analytical and creative work, with room for growth and development. Apply now and help shape the future of wholesale fashion!

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent Work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20877_JOB

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