Offer summary

Qualifications:

Up to 2 years of experience as an executive assistant or in administrative support, preferably in social services or nonprofit sectors., Strong verbal and written communication skills with a professional demeanor., Detail-oriented and organized, with a focus on meeting deadlines efficiently., Proficient in using AI-powered systems and technology tools for workflow enhancement..

Key responsabilities:

Manage phone calls and inquiries, ensuring seamless communication with clients and partners.

Maintain and update the CEO's calendar, coordinating appointments and meetings effectively.

Perform light data entry and administrative tasks with high attention to detail.

Act as a liaison between the CEO and key stakeholders, managing relationships with various organizations.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Administrative Experience: Up to 2 years in an executive assistant or administrative support role, preferably within the social services, nonprofit, or mental health sectors. Strong Communication Skills: Excellent verbal and written communication abilities, with a professional and compassionate approach when engaging with clients and partners. Detail-Oriented & Deadline-Driven: Highly organized with a strong focus on accuracy, ensuring all administrative tasks and deadlines are met efficiently. Tech-Savvy & AI Proficiency: Comfortable using AI-powered phone systems and other technology tools to enhance workflow and client interactions. Calendar & Scheduling Expertise: Proven ability to manage and update executive calendars dynamically, prioritizing tasks and appointments effectively. Problem-Solving & Adaptability: Ability to work in a fast-paced environment, handle confidential information with discretion, and adapt to evolving priorities.

Core responsibilities:

Phone & AI System Management: Answer and return phone calls professionally, manage inquiries, and assist with the AI-powered phone system to ensure seamless communication with clients and partner organizations. Calendar & Scheduling Support: Maintain and update the CEO’s calendar in real-time, coordinating appointments, meetings, and deadlines to ensure efficient time management. Administrative & Data Entry Tasks: Perform light data entry with high attention to detail, ensuring accuracy in client records, scheduling updates, and operational documents. Client & Partner Coordination: Act as a liaison between the CEO and key stakeholders, including social service organizations, nonprofit partners, and government agencies. Deadline & Task Management: Track important deadlines, follow up on action items, and proactively manage administrative workflows to keep operations running smoothly. General Administrative Support: Assist with emails, document preparation, and internal communications to support overall organizational efficiency.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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