Administrative Assistant

Overview:

WHO WE ARE:

Beyondsoft is a leading mid-sized business IT and consulting company that combines modern technologies and proven methodologies to tailor solutions that move your business forward.

Our global head office is based in Singapore, and our team is made up of a diversely talented team of experts who thrive on innovation and pushing the bounds of technology to solve our customers’ most pressing challenges.

When it comes time to deliver, we set our sights on that sweet spot where brilliance, emerging technologies, best practices, and accountability converge. We have a global presence spanning four continents (North America, South America, Europe, and Asia). Our global network of talent and customer-centric engagement model enables us to provide top-quality services on an unprecedented scale.

WHAT WE’RE ABOUT:

We believe that collaboration, transparency, and accountability are the values that guide our business, our delivery, and our brand. Everyone has something to bring to the table, and we believe in working together with our peers and clients to leverage the best of one another in everything we do. When we proactively collaborate, business decisions become easier, innovation is greater, and outcomes are better.

Our ability to achieve our mission and live out our values depends upon a diverse, equitable, and inclusive culture. So, we strive to foster a workplace where people have the respect, support, and voice they deserve, where innovative ideas flourish, and where people can unleash their brilliance. For more information regarding DEI at Beyondsoft, please go to https://www.beyondsoft.com/diversity/.

ADDITIONAL REQUIREMENT FOR REMOTE POSITIONS:

For remote positions, all candidates must complete a video screen with our corporate recruiting team.

POSITION SUMMARY:

Our client is looking for an Administrative Assistant for a 100% remote position in US.

The candidate should be able to work in the Eastern hours (EST). 

• Calendar management with strong attention to accuracy, timeliness, conflict resolution, and alignment to the Senior Director’s priorities and commitments
• Planning & coordinating end-to-end domestic and international travel plans including proactive anticipation of all logistics through expense reconciliation and submission
• Scheduling and assisting with leadership rhythm of the business (ROB) in partnership with the Business Manager including staff meetings, events and offsites, meeting logistics, and material preparation
• Strong collaboration and partnership skills with key stakeholders including, but not limited to HR, Finance and leadership team members
• Providing team support for hiring and onboarding, generating purchase orders and special projects as requested
• Alias management; processing and approving expense reports
• Build and maintain good business relationships with counterpart administrative staff

• Should have 5+ years of work experience as an administrative assistant/coordinator.
• Should have the ability to work well under pressure, managing tasks effectively within short time constraints.
• Should have with attention to detail, ensuring accuracy and thoroughness in all tasks.
• Must have minimum 5 years of experience with proficiency in MSFT productivity software, such as Excel, Word, Outlook and SharePoint.
• Should have the ability to pay close attention to detail and able to monitor plans and schedules and react with appropriate urgency to situations and events that require quick response or turn around. 
• Should have proficiency with Microsoft productivity software including Outlook, Word, and Excel.
• Should have preferable knowledge in internal applications including Employee Central, HR Insights Catalog, iCIMS, HeadTrax, MyOrder, IDWeb, and Concur expense and travel tool.
• Should have the ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information. 

WHAT WE HAVE TO OFFER:
Because we know how important our people are to the success of our clients, it’s a priority to make sure we stay committed to our employees and making Beyondsoft a great place to work. We take pride in offering competitive compensation and benefits along with a company culture that embodies continuous learning, growth, and training with a dedicated focus on employee satisfaction and work/life balance.

• A competitive pay range of $23/hr- $26/hr (depending on experience).
• Position Location: 100% Remote - US
• 15 days per year of Paid Time Off (PTO).
• 8 paid holidays per year + 1 personal floating holiday.
• 401(k) retirement plan with company match.
• Eligible employees (and their families) are offered the following company-sponsored benefits: Medical, dental, and vision insurance, health savings account (HSA), short-term and long-term disability, employee assistance plan (EAP), and basic life and AD&D insurance.
• Eligible employees (and their families) are offered the following voluntary employee-funded benefits: Health care flexible spending account, dependent care flexible spending account, commuter benefits, voluntary accident & critical injury coverage, voluntary long-term care coverage, and voluntary life and AD&D insurance.
  

Beyondsoft provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regards to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, and the full employee lifecycle up through and including termination.