Event Coordinator

prosource.it is a global IT Managed Service provider working with Medium to Enterprise level, global clients and looking for an Event Coordinator who is interested in joining a global, enterprise level team who are delivering technical solutions to our internal business partners to drive processes and meet business requirements.

We understand that we need exceptional talent to accomplish our mission - therefore we place great emphasis on the people component of IT, and we strive constantly to attract, develop, and retain the best people. We cultivate an ethos and environment within which our people are focused, nurtured, and continually challenged to develop and improve their competencies in a fun and rewarding culture. 

OVERVIEW:

We are looking to hire a skilled Event Coordinator to join an established team for an oil and gas customer. The individual in this role will be responsible for accurate record keeping and updating of inventory in excel, as well as following technical documented processes to company requirements. The successful candidate will be expected to travel to events and occasionally join the team in the Houston office.

Event Coordinator: Outline objectives but not limited to:

• Coordinate with partners and members to schedule speakers and topics for events
• Collect details, draft, and send communications related to events
• Maintain an event tracker
• Update website calendar
• Schedule events, including dry runs
• Document summaries during/after events
• Follow up after events as needed

Travel and Work Location

•      The role is primarily remote, requiring some travel

•       The successful candidate will be required to attend in person events and remote meetings throughout the region of North America

•      Onsite attendance within the Houston office will be required on occasion

 EVENTS 

• Committee Meetings 
• Working Group Meetings
• Trainings
• Webinars and Workshops
• Tabletop Exercises

TECHNOLOGIES

• Microsoft O365

• Salesforce 
• Slack

EMPLOYMENT DETAILS

Location:                   Remote

Hours:                        40 hours per week (minimum)

Model:                        remote, with some occasional onsite requirements

Duration:                   On going

Start Date:                 March 24, 2025

Engagement:           W2

Salary:                        $60-70k depending on experience

Requirements

·  Attention to detail

·  Skilled in Excel 

·  Experience with Salesforce, event planning and managing calendar

·  Strong written and verbal communication skills

·  Excellent organization

· Works well under pressure

· Works well in fast paced environment

· Customer Service focused with "Can-Do" attitude

· Excellent problem solving skills

·  Self-Starter, comfortable working independently reporting to executive

·  Bachelors Degree or equivalent

·  Minimum 5 years event coordinating

Benefits

To all our fulltime staff members, we provide an exceptional benefits package, including:

• medical plans
• 3 PPO plans, including HSA plan with significant employer contribution
• dental
• vision
• company paid short term disability
• company paid life insurance of $100k
• long term disability
• 401k company contribution of 3%
• 9 company paid holidays
• Generous PTO package
• discretionary employee stock option plan

Applicants for employment in the US must have work authorization that does not, now or in the future, require sponsorship of a visa for employment authorization in the United States. Applicants are also expected to provide references upon request.