About the Role
We are seeking a detail-oriented and organized Staffing Operations Assistant to support our Staffing Coordinator in ensuring accurate and timely workforce reporting and administrative support. This is a fully remote, entry-level role open to candidates anywhere in Mexico.
The ideal candidate has at least 2 years of experience in an administrative or support role, possesses basic Excel knowledge, demonstrates strong attention to detail, and has good written English skills.
Key Responsibilities
- Data Entry & Timekeeping:
- Input and maintain weekly staffing reports accurately.
- Ensure proper hour submissions by resources and follow up on missing entries.
- Monitor worked hours in company projects and track hour consumption.
- Remind resources to enter their worked hours into the company portal.
- Invoice & Billing Support:
- Verify invoices for accuracy before submission to the accounting department.
- Assist in tracking and reconciling hours worked vs. invoices generated.
- Administrative Support:
- Maintain and organize staffing-related data and reports.
- Assist the Staffing Coordinator with operational tasks and documentation.
- Communicate professionally via email with internal teams regarding timesheets and staffing updates.
Qualifications
- Experience: At least 2 years in an administrative or support role.
- Skills:
- Basic knowledge of Excel (data entry, simple formulas, sorting & filtering).
- Strong attention to detail to ensure data accuracy.
- Good written English skills for clear and professional communication.
- Ability to work independently in a remote environment.
Preferred Qualifications
- Experience working in staffing, HR, payroll, or workforce operations is a plus.
- Familiarity with time-tracking or workforce management tools is beneficial.
What We Offer
- Fully remote position – work from anywhere in Mexico.
- Opportunity to gain experience in staffing operations and workforce management.
- A collaborative and supportive team environment.
If you are a highly organized individual with great attention to detail and enjoy working with data, we’d love to hear from you!
