Marketing Coordinator (Marketing and Communications Support)

When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better than Road Scholar. What's our secret? Dedicated and talented staff who believe in our mission.

At Road Scholar, we are committed to fostering a culture of inclusivity and belonging. We believe that by valuing a wide range of perspectives and experiences, we create a stronger, more innovative organization that reflects the communities we serve.

In addition, we are dedicated to bringing an environmentally sustainable organization. From the way we design our programs to how we operate as a team, we are striving to reduce our environmental impact and create a positive legacy for future generations.

About the role...

The Marketing Coordinator for the Marketing & Communications Departments will play a key role in ensuring the smooth operation of day-to-day business functions by providing administrative support across these two departments. This individual will be responsible for coordinating administrative tasks, managing schedules, and facilitating communication among team members. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Road Scholar offers a remote work environment. The compensation range for this non-exempt/hourly position is $22.00 - $25.00 per hour based on experience. 

In this role, you will...

• Coordinate administrative activities for the Marketing and Communications departments
• Manage mileage reimbursements for Ambassadors, applying vouchers, sending brochures
• Approving new applications for social media tool, rewards reports/fulfilment, manage special dates and anniversaries doc
• Review press mentions, compile in database and create monthly report
• Manage new hire meet and greets
• Manage department gifts and “parties” (anniversaries, new hires, baby/wedding showers, etc.)
• Lead quarterly game nights
• Keeping Marketing/Comms inRoad page, including map, and “Who Does What” pages up to date
• Create vouchers for bloggers
• Manage calendars, schedules, and appointments for executives and other staff members
• Organize meetings, conferences, and events, including booking venues, arranging catering, and preparing materials
• Take meeting notes and distribute to attendees in a timely manner
• Prepare and distribute correspondence, memos, and reports as needed
• Maintain and update databases, records, and filing systems
• Handle sensitive information with confidentiality and discretion
• Book and arrange travel arrangements for team members
• Prepare expense reports for team members
• Assist with special projects and initiatives as assigned

We're seeking...

• 2+ proven years experience as an administrative coordinator, administrative assistant, or similar role
• Bachelor's degree preferred, or equivalent experience 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Strong verbal and written communication skills, with a high level of professionalism
• Ability to work independently with minimal supervision and as part of a team
• Attention to detail and accuracy in all work performed
• Problem-solving skills and the ability to adapt to changing priorities

For serious consideration, please submit a cover letter with your resume telling us why you are interested in the position.

Why join the Road Scholar Team...

We offer a competitive compensation and benefits package!  

• Medical, Dental and Vision Insurance (with a substantial employee subsidy!)
• 403(b) Retirement Plan with a company match of 5% after 1 year of employment!
• Up to 20 days of PTO annually, accrued every payroll cycle 
• Enjoy a paid week off, in addition to your PTO, at the end of December to enjoy the holiday season!
• A generous employee discounts on our programs
• Access to obtain a Care.com membership
• As a Road Scholar employee, you can opt-in to receive an IATA membership
• We take professional development seriously which is why we provide LinkedIn Learning access to all employees amongst other professional development opportunities
• That’s right, we’re fully remote!
• To learn more about our benefits offerings, check us out at https://www.roadscholar.org/careers/

Equal Opportunity Employer

Road Scholar supports diversity in our staff, participants, and programs. An Equal Opportunity Employer Road Scholar values and supports individual differences and strives to create an environment that contributes to the success of both the individual and the organization. As an Equal Opportunity Employer, we consider applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, pregnancy, illness, marital or veteran status or disability or any other status protected by applicable law.

Cybersecurity

At Road Scholar, we are committed to cybersecurity and to providing a safe experience for job seekers. All official communication regarding employment opportunities will come exclusively via email from the official Road Scholar domain or from our applicant tracking system URL recruiting.ultipro.com. We never conduct interviews through texting applications or instant messaging platforms. If you receive an employment offer or other correspondence from an individual at Road Scholar you have not met, or from a non-Road Scholar email domain, it may be a phishing attempt.