Real Estate Transaction Virtual Assistant

IS THIS YOU?

You’re the kind of person who thrives on structure, organization, and getting things done right the first time. Managing multiple real estate transactions, keeping everything compliant, and ensuring deadlines are met—it’s where you shine.

Details don’t scare you; they energize you. Whether it’s reviewing contracts, preparing amendments, or coordinating with agents and clients, you take pride in being the steady hand that ensures every transaction runs smoothly from start to finish.

Technology? You’re a pro. Platforms like DocuSign, ZipForm, and MLS aren’t just tools; they’re part of your workflow, helping you streamline processes and save time.

You’re not just about checking off tasks—you’re about improving how things are done. You notice inefficiencies and find ways to fix them, helping the team work smarter, not harder.

Winning is fun. For you, success means accurate, compliant transactions completed on time and a reputation for reliability and professionalism.

If you’re not coordinating a transaction, you’re reviewing processes, training on new tools, or staying ahead of compliance updates.

You’ve probably faced these challenges along the way:

• Working with incomplete or disorganized transaction files that slow down the process.
• Managing tight deadlines and overlapping transactions without clear workflows.
• Juggling communication between agents, clients, and vendors while keeping everyone aligned.
• Encountering environments where your detail-oriented mindset wasn’t fully appreciated.

If you’re nodding along, thinking, “This sounds exactly like me!” – we want to hear from you.

Requirements

HOW YOU WIN

Here’s where we need you to excel in the first 30 days:

• Accurately draft at least five key documents with zero errors.
• Use Dotloop, DocuSign, ZipForm, and MLS to successfully assist in setting 2 listings live.
• Use Dotloop, DocuSign, ZipForm, and MLS to successfully assist in 2 buyers under contract.

Qualifications

• 12+ months working remote
• 1+ year professional experience in US real estate transaction coordination

Benefits

WHAT WE OFFER YOU

1. Freedom to Innovate: We're all about improving processes and trying new approaches. You'll have the autonomy to streamline our document management systems and implement ideas that make our operations more efficient.
2. Cutting-Edge Tools: Access to top document management platforms, productivity software, and organizational tools. If it helps you work smarter and faster, we’ll make sure you have it.
3. Fully Remote Forever: Work from wherever you’re most productive—no commute, no dress code, just you and a focus on delivering great results.
4. Competitive Compensation: We value expertise and precision, offering a salary and bonus package that reflects your skills and contributions.
5. Make a Real Impact: Your efforts will directly enhance our team’s ability to operate smoothly, meet deadlines, and deliver exceptional client experiences.

About The Houston Properties Team

At the Houston Properties Team, we believe that your career is an investment both in the life you want to live and generating long-term wealth. 

Our purpose is to empower our clients and teammates to make wise decisions. We are dedicated to delivering unmatched service and care, fostering meaningful connections, and driving innovation. 

Our culture is grounded in five core values that guide everything we do. We are accountable, keeping our promises and acting with integrity. We show care by treating homes and careers as valuable investments, and we remain coachable, always welcoming feedback and striving for continuous improvement. Transparency is key to how we operate, prioritizing honesty and openness in all our interactions. Lastly, we believe in the power of knowledge, investing in education to be trusted advisors for our clients.

We are the #1 boutique real estate team in Houston with $2+ billion in sales, 500+ awards, and 900+ 5-star Google reviews.

YOUR NEXT STEP

Answer these questions in the provided form.

1. Tool Proficiency:

• Question: Which transaction management tools (e.g., DocuSign, ZipForm, DotLoop) have you used? What’s your favorite and what don’t you like about it?

2. Problem-Solving Scenario:

• Question: Describe a time when you had to handle an unfamiliar task. What steps did you take, and what was the outcome?

3. Feedback and Growth:

• Question: Think of a time when you received constructive feedback that changed how you approached your work. What was the feedback and what did you do as a result?

WHAT HAPPENS NEXT

After filling out the application form:

1. Initial application screening
2. Virtual interview

• By default, this is a One-Way Video Interview (you can record and edit your answers); or
• you can schedule a Zoom call with us (you talk to a person).