Offer summary

Qualifications:

Exceptional organizational and time management skills are essential., Proficiency in email management, calendar scheduling, and task prioritization is required., Excellent written and verbal communication skills in English are necessary., Experience in managing communications across different time zones is a plus..

Key responsabilities:

Organize and prioritize multiple email inboxes daily to meet deadlines.

Create and manage comprehensive daily task lists and schedules for the executive.

Schedule and coordinate meetings across multiple international time zones.

Maintain and update an extensive to-do list, ensuring timely follow-ups on emails.

Job description

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Schedule: (20 hours/week), Monday to Saturday from 8 AM Brisbane

Client Timezone: Brisbane, Australia (GMT+10)

Client Overview

Join a dynamic, global business operation spanning multiple countries and time zones. Our client manages diverse companies across the US, Australia, Asia, and Europe, requiring efficient coordination and communication. This role offers an exciting opportunity to be at the heart of international business operations, working with a driven executive who values organization and pro activity.

Job Description

We’re seeking a highly organized and efficient Executive Assistant to support a busy international business leader. In this role, you’ll be instrumental in managing multiple email inboxes, prioritizing tasks, and coordinating activities across various time zones. You’ll start your day early, ensuring that all critical information is organized and ready for the executive by 8:30 AM Brisbane time. This position requires exceptional time management skills, the ability to handle confidential information with discretion, and a proactive approach to problem-solving. You’ll be the key to maintaining smooth operations in a fast-paced, global business environment.

Responsibilities

Organize and prioritize multiple email inboxes daily, starting early to meet the 8:30 AM Brisbane time deadline
Create and manage comprehensive daily task lists and schedules for the executive
Efficiently sort through emails, identifying and handling spam and informational content
Provide timely follow-ups on emails and manage responses throughout the day
Maintain and update an extensive to-do list, including coordinating with other staff members
Schedule and coordinate meetings across multiple international time zones
Conduct a second review of emails and tasks in the afternoon to prepare for evening follow-ups
Adapt to a flexible work schedule that may include some weekend support

Requirements

Exceptional organizational and time management skills
Ability and willingness to work early morning hours (starting around 5:00 AM Philippines time)
Excellent written and verbal communication skills in English
Proficiency in email management, calendar scheduling, and task prioritization
Ability to juggle multiple projects and deadlines simultaneously
High level of discretion when handling confidential business information
Familiarity with remote work tools and software
Adaptability to work with both Mac and Windows environments
Strong problem-solving skills and ability to work independently
Experience in managing communications across different time zones is a plus
Flexibility to potentially increase working hours as the role expands

Benefits

Independent Contractor Perks:

Permanent Work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20452_JOB

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