Leiden University is seeking an AI in Education (AIED) Project Manager to lead and coordinate the development and implementation of AI in Education (AIED) initiatives. This new role builds on the work of the AIED workgroup, whose recommendations were finalized at Leiden University in December 2024. Three sets of responsibilities dominate activities in the first year of employment. Overarching longer-term responsibilities form the essence of the AI in Education project manager's role.
Key Responsibilities
Short term
Refinement and AIED Launch
- Further develop and operationalize the recently presented AIED workgroup’s recommendations for the university, ensuring alignment with its goals and priorities.
- Facilitate conclusion of the final documentation in collaboration with key stakeholders, where needed with input from the AI Workgroup/Community.
- Oversee the dissemination and implementation of recently developed AIED documentation across teaching and student communities in collaboration with Strategic and Academic Affairs (SAZ) and Strategic Communication and Marketing (SCM).
Community Management
- Spearhead the establishment of a sustainable AI in Education (AIED) community within the university, transforming the AIED workgroup into a long-term, active network of educators, researchers, and administrators.
- Foster engagement, collaboration, and innovation for AIED among educators, researchers, and administrators.
Expert Panel Coordination
- Ensure establishment and manage ad-hoc expert panels through the AI community to address emerging challenges and opportunities in AI technologies for education.
- Ensure proactive and responsive handling of developments in the AI landscape.
Continuous and long term
Strategic Coordination and Management
- Manage the AIED Community. This includes organizing regular meetings, workshops and seminars to promote engagement and collaboration within the AI community, and stimulating initiatives that encourage innovation and experimentation with AI in education.
- Gather feedback from different departments and stakeholders within the university to understand the needs and challenges in the field of AI in education.
- Regularly review and update policies, guidelines and training materials based on that feedback and external developments.
- Initiate definition, planning, management, execution, and – where possible- seeking (external) financing of AIED initiatives and (research) opportunities.
- Annually evaluate and report to critical stakeholders, e.g. the university’s central Education Council (Onderwijsberaad, OWB), on the progress of AI-related initiatives, ensuring continuous alignment with institutional objectives and key stakeholders.
- Act as the university’s internal central liaison to ensure integration and alignment of AIED initiatives across various university departments.
- Act as LLInC's liaison to external stakeholders and national initiatives (Npuls, SURF, AI Coalition).
The ability to perform these tasks hinges, at least in part, on
- keeping up with the latest technical developments in AI, such as new algorithms, tools and platforms.
- remaining up to date with respect to relevant political and regulatory changes that may impact AI in education.
- playing a pivotal role in the collaboration of various centers of expertise, services (SAZ, SCM) and faculties in the field of AI and Education.
Role Details
The AIED Program Lead will begin as soon as possible in 2025. The nature of the position offers a unique opportunity to shape and continuously influence the future of AI in education at Leiden University. If you are interested in contributing to this innovative and impactful field, we encourage you to apply!
Our organisation
The Leiden Learning & Innovation Centre (LLInC) is the Leiden University's expertise centre that provides continuous support and innovation of academic education to all of Leiden University's faculties. Our broad range of tasks is reflected in our multidisciplinary team of over 40 enthusiastic professionals. We work closely with university lecturers on tools and techniques that make learning attractive, innovative, efficient, accessible, and inclusive. We research and advise on educational (IT-based) developments (including legal aspects), we provide UTQ, CPD, and STQ training, and help the university meet its educational quality assurance goals. Our way of working is collaborative and creative. We are not afraid to experiment and take risks, and we prioritise solutions that have a positive impact on people and our university. Our central role at Leiden University makes us well connected to all faculties, the university board, service departments, and other expertise centres.
This is what you bring
We are looking for someone with significant work experience (10+ years) in (higher) education and who can work mostly independently. This position suits you if you recognize yourself in the majority or all the following points:
- Demonstrable affinity and knowledge of Educational Technology (EdTech) and/or Artificial Intelligence (AI), academic education and/or educational innovation.
- Academic working and thinking level, for example with a background in technology for (higher) education, educational science, or public administration, which allows you to engage in substantive dialogue with a wide range of stakeholders.
- Experience with working as a 'spider in the web' and/or as a community manager.
- Strong organizational skills and the ability to work under time pressure in a dynamic environment.
- Entrepreneurial attitude - you enjoy building and maintaining contacts with lecturers, policy makers, and experts within and outside the university.
- Strong interpersonal skills and a focus on cooperation with experts in fields ranging from technical to legal aspects to AIED.
- Excellent command of Dutch and English, both spoken and written.
- Extensive experience with common software such as MS Office (especially Outlook, Teams, Word and Excel) and virtual meeting tools.
Even if you do not meet all points, but feel this is the position for you, we welcome your application! If certain activities in an academic environment are new to you, we will draw up a development plan together.
We offer
The employment contract is in accordance with the Collective Labour Agreement of Dutch Universities and initially for a period of one year. It concerns a role for 4 or 5 days a week (0.8 to 1 FTE) effective immediately. Depending on education and relevant work experience, the salary amounts to €5495 up to €7056 gross per month (scale 12) for a full-time appointment. An extension is possible, depending on need, proven suitability, and available resources. For internal candidates, the position can be filled as a permanent position immediately.
LLInC has office space in The Hague and Leiden and allows to partly work from home. In addition, Leiden University has good employment conditions. For example, there is an end-of-year bonus (8.3%), a holiday allowance (8%), excellent training facilities, paid parental leave and the option to choose tailor-made employment conditions via a selection model. You can find all information about this at https://www.universiteitleiden.nl/en/working-at/job-application-procedure-and-employment-conditions
Diversity
Diversity and inclusion are core values of Leiden University. Leiden University strives to become an inclusive community that enables all students and staff to feel valued and respected and to develop their full potential. We welcome diversity in experiences and perspectives as they enrich and strengthen our teaching and research.
Information
Information about the vacancy can be obtained from mrs. Sonja Wijfjes.
Email: s.t.s.wijfjes-chang@llinc.leidenuniv.nl
Apply
You can apply online via the “Apply” button. Applications bearing the vacancy number and accompanied by a cover letter and CV can be addressed to dr. Ludo Juurlink until March 10. In case of equal suitability, priority will be given to internal candidates.
Acquisition in response to this advertisement is not appreciated.
