Job description

Overview

We are seeking a highly experienced, intuitive, and proactive Marketing and Project Manager VA to provide 40 hours of support per week, split between the two executives (roughly 20 hours each). This role requires someone who can think critically, take initiative, and manage tasks with minimal supervision. Flexibility to work within USA business hours and occasional after-hours availability is essential.

Compensation: 2000 AUD/month
Schedule: Monday to Friday 8:30 AM - 5:30 PM MST - Colorado Time (40hrs/week)
Location: Remote

Key Responsibilities:

For Brad (20 Hours/Week)

Operations and Project Management:

Manage timelines and communication with contractors, architects, vendors, and suppliers for new location buildouts.
Ensure website updates are accurate and reflect new products, services, and other business changes.
Update and maintain data on custom dashboards for performance tracking.
Coordinate and track marketing projects, including launches for new services and campaigns.
Software development and testing / optimizing existing systems for enhanced customer experiences

Leadership for the Management Team:

Provide guidance and mentorship to the management team to ensure operational alignment with company goals.
Support strategic initiatives and help resolve challenges to keep the team motivated and on track.

Inbox and Calendar Management:

Prioritize and organize emails, flagging key tasks and ensuring timely responses.
Coordinate and schedule meetings with vendors, contractors, and internal stakeholders.

Content Creation and Branding:

Assist with content development for Brad’s personal brand and social media strategy.
Collaborate on digital marketing initiatives to enhance the business’s online presence.

For Danielle (20 Hours/Week):

Clinical And Training Support

Manage communication with employees, vendors, and her pharmaceutical training clients.
Book and coordinate travel arrangements for national training trips.
Organize bookings for family and personal travel needs.

Inbox and Calendar Management:

Streamline extensive calendar coordination for clinical schedules, travel, and educational commitments.
Organize and categorize emails, ensuring efficient task and communication management.

Content Creation and Branding:

Support Danielle’s personal brand-building efforts and ensure consistent social media content.
Assist with strategy and execution of social media initiatives for the company.

Administrative Support for Education:

Help track university assignment deadlines and create organizational systems for efficient management of coursework.

Qualifications

Experienced & Proactive: Brings a proven track record in executive support, project management, and social media content creation.
Intuitive Problem Solver: Anticipates needs and offers solutions without waiting for direction.
Organized & Detail-Oriented: Manages complex calendars, inboxes, and project tasks with precision.
Security-Minded: Demonstrates a strong commitment to data protection, security, and privacy, ensuring all sensitive information is handled with the utmost care and confidentiality.
Website Management & Updates: Has experience with platforms like WordPress (Elementor) and Shopify, ensuring seamless updates and maintenance for digital assets.
Clear Communicator: Writes and speaks in a professional yet warm tone, avoiding reliance on AI-generated phrasing.
Tech-Savvy: Proficient in tools such as ClickUp, email/calendar platforms, social media tools (e.g., Metricool, Meta Business Suite, Google Ads, Meta Ad Manager), and data tracking systems like Zenoti.
Flexible & Dependable: Comfortable working during USA hours with occasional after-hours availability, not exceeding 40 hours per week.

The candidate must be proficient in the following tools:

Gsuite, Wordpress with Elementor, Clickup, Shopify, Zenoti, Metricool, Meta Business Manager, Google ads, Google analytics, Google Search Console, Zapier

Required profile