Project Administrator

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Our Buildings & Places Business Group is currently looking for an experienced Project Administrator to work remotely from our Philadelphia, PA, Marlton, NJ, or New York, NY offices.

As a Project Administrator, you will need to have dynamic communication skills and the ability to multi-task efficiently and effectively. You must be able to organize projects and materials, in addition to having strong business, computer and writing skills. In this position, you will assist our project managers with the execution of tasks related to projects and daily administrative functions.

As a Project Administrator, you will be responsible for the following duties:

• Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout
• Manage projects in BST application including opening and closing projects, processing change orders, processing client and vendor invoices.
• Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines.
• Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
• Review contracts and coordinates contract reviews with Project Managers and Corporate legal.
• Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.
• Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.
• Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.

• 5-10 years of experience as a Project Administrator, Project Management Assistant, or Project Coordinator
• Experience with AR collection and AP processing
• Strong financial/general accounting experience, business math experience
• General understanding of industry standard QMS
• Excellent customer service and communication skills
• Ability to multitask and prioritize
• Must be based in a U.S. state located on the East Coast

At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming TranSystems is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems.

Location: New York, NY; Philadelphia, PA; Marlton, NJ
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary Range: $70,000-$100,000
Application Deadline: 2/19/2025
Salary dependent upon experience and geographic location

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