Job description

Job Title: Administrative Assistant
Location: Remote (EST Time Zones)
Salary Range: up to 1600 USD

Work Schedule: Monday to Friday, 9:00 AM to 05:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community that connects global talent with US-based businesses. We provide opportunities for talented individuals from vibrant regions like Latin America, the Philippines, Africa, and beyond to work with leading American companies in various sectors, including marketing, tech, and real estate.

About the Company:

Sagan represents a dynamic company operating in the biotech & life sciences industry, dedicated to supporting therapeutic advancements and enabling technologies with transformative potential.

Position Overview:

We are seeking a versatile and detail-oriented Administrative Assistant to provide crucial administrative and organizational support. The ideal candidate will thrive in a fast-paced, remote environment, managing administrative processes, expense reconciliation, and CRM updates while ensuring seamless executive support.

Key Responsibilities:

Maintain and update the CRM system daily, ensuring accurate and timely data entry.
Reconcile high-volume expenses and process reports efficiently.
Arrange comprehensive travel logistics (flights, accommodations, transportation).
Maintain and update senior managements contacts, ensuring key relationships are documented.
Generate travel invoices for portfolio companies as needed.
Perform additional administrative tasks as assigned.

Qualifications:

1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management.
Bachelor's degree in Business Administration or Finance.
Familiarity with expense processing systems (Expensify, Concur, or similar).
Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
Analytical mindset with the ability to interpret data and provide actionable insights.
Interest in the biotech & life sciences industry is a plus.

Nice-to-Have Skills:

Experience in HR administration or employee engagement.
Creative and strategic thinking in improving team culture and processes.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

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