Equipment Utility Coordinator

The Equipment Utility Coordinator is responsible for overseeing the efficient utilization, tracking, and maintenance coordination of company equipment within a transportation operation. This role ensures that all fleet assets are effectively allocated, properly maintained, and in compliance with regulatory standards. The Coordinator works closely with internal teams and external vendors to optimize equipment availability and performance while minimizing downtime. 

What you will be doing! 

• Coordinate the allocation and utilization of transportation equipment to meet operational demands. 

• Track equipment inventory, availability, and location using fleet management systems. 

• Assist in scheduling and coordinating routine maintenance, inspections, and repairs to ensure fleet reliability. 

• Ensure compliance with all regulatory requirements, including licensing, inspections, and safety standards. 

• Collaborate with dispatch, maintenance, and operations teams to optimize equipment usage and reduce inefficiencies. 

• Maintain accurate records of equipment status, maintenance history, and usage reports. 

• Serve as the primary point of contact for equipment-related inquiries and issues. 

• Work with vendors and service providers to arrange maintenance and repairs as needed. 

• Assist in developing policies and procedures for effective equipment management. 

• Identify opportunities for process improvements and cost savings in equipment operations. 

Talent Requirements and Skills

• High school diploma or equivalent (Bachelor’s degree in Logistics, Business, or related field preferred). 

• 3+ years of experience in fleet coordination, transportation logistics, or equipment management. 

• Knowledge of transportation regulations, maintenance requirements, and fleet management systems. 

• Strong organizational and problem-solving skills with attention to detail. 

• Ability to work in a fast-paced environment and manage multiple tasks effectively. 

• Excellent communication and collaboration skills to interact with internal teams and external partners. 

• Proficiency in Microsoft Office Suite and fleet management software. 

• 3 weeks of PTO upon hire!!
• Full comprehensive benefit plan includes medical, dental, vision, company paid disability and life insurance, and more voluntary elections!
• 160 Work from Home Hours after 1 year of service
• 401 (K) with match