Administrative & Marketing Assistant (ZR_20138_JOB)

This is a remote position.

Contract: Independent Contractor
Schedule:

• Monday, Wednesday, Friday: 2pm-6pm Tuesday, Thursday: 9am-1pm
  

Client Timezone: EDT

Client Overview

Join a dynamic, rapidly growing real estate brokerage that’s making waves in the industry. This innovative firm specializes in property buying, selling, and investment services, leveraging cutting-edge marketing strategies and technology to deliver exceptional results for clients. As a key player in this exciting venture, you’ll be at the forefront of the company’s expansion, contributing to its success in the competitive real estate market.

Embark on an exciting journey as a Virtual Assistant for our thriving real estate brokerage. In this multifaceted role, you’ll be the linchpin of our daily operations, seamlessly blending administrative prowess with creative marketing flair. You’ll have the unique opportunity to shape our client relationships, drive our marketing initiatives, and contribute to our rapid growth trajectory. This position offers a perfect blend of structure and creativity, allowing you to showcase your organizational skills while also tapping into your innovative side. As our business evolves, so will your role, providing constant challenges and opportunities for professional growth. If you’re passionate about real estate, thrive in a fast-paced environment, and are eager to make a tangible impact, this role offers an unparalleled opportunity to be part of something truly special.

Responsibilities

• Manage customer relationships through email and text correspondence, phone calls and scheduling
  
• Respond to inquiries from clients, leads, and industry professionals
  
• Create and design marketing materials, including flyers, mailers and social media posts
  
• Assist with lead generation and management, including cold calling and follow-ups
  
• Update and maintain client and lead databases
  
• Research market-specific information to support business operations
  
• Handle administrative tasks such as document preparation, electronic filing, mass mailers, report generation
  
• Participate in weekly check-ins to discuss priorities and workflow optimization
  

Requirements

• Excellent written and verbal communication skills in English
  
• Proficiency in Microsoft Office suite and Google Workspace
  
• Experience with graphic design tools (e.g., Adobe Photoshop, Canva)
  
• Familiarity with Real Estate CRM systems and database management
  
• Familiarity with WordPress or website tools
  
• Strong organizational skills and attention to detail
  
• Ability to work independently and manage time effectively
  
• Basic understanding of real estate industry terminology and practices
  
• Adaptability to changing priorities and evolving business needs
  
• Comfortable with virtual collaboration tools and video conferencing
  
• Manage and respond to emails, texts, and phone correspondence daily
  
• Create 4-5 marketing materials (flyers, mailers) per week
  
• Conduct market research and compile reports every week
  
• Handle 20-25 initial lead responses per week, including phone follow-ups
  
• Assist with updating and maintaining SOPs and workflows as the business grows
  
• Participate in weekly 30-60-minute check-in meetings
  
• Available for at least 20 hours per week, with flexibility on scheduling; must work at least 3 hrs per day Monday- Friday between 10am-6pm eastern time
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job