Finance Coordinator at Precision

We’re Precision – an integrated strategy and marketing agency working with companies, causes, and candidates that change people’s minds and move them to action. We’ve won presidential elections, defined Fortune 50 brands, shaped public opinion, and created movements from the ground up. Don’t just break through. Break new ground.

Precision is committed to building a diverse team that will positively and authentically impact the communities we serve. Centering our strategies around the authentic voices and cultures of the communities we are engaging with is paramount to our work – and our work can only be as inclusive as our team is representative. We strongly encourage women, Black, Latino, Hispanic, AAPI, and Indigenous people, LGBTQ+, gender expansive or GNC folks, people of all ages, disabled people, and veterans to apply.

Precision Strategies is seeking a Finance Coordinator to join our growing Finance Team in our New York office.

What You Will Be Doing:

• Manage all Accounts Payable (AP) and Accounts Receivable (AR)
• Billing customers in QuickBooks, and distributing invoices via email or via client invoicing portals
• Weekly AR and AP aging report distribution and reconciliation
• Allocate client payments to invoices and deposits in QuickBooks Online
• Serve as the primary contact for all billing inquiries, client disputes and complaints.
• Research delinquent accounts, send follow up emails for past due invoices, and initiate possible collection calls
• Enter vendor bills, credit memos, and AP transactions in QuickBooks, coding to appropriate GL accounts.
• Set up new vendors, requesting W-9s, and update records in the system.
• Serve as a liaison between vendors and various company departments, monitoring open orders, account status, tracking bills, matching documents, and validating approvals.
• Process payments, reimbursements, per diems, and issuance of checks, wires, & ACH batches upon approvals
• Maintain files and records (e.g. copies of invoices, W-9s, checks, P.O.s, documents, reimbursements, reports, vendor files, receipts, etc.)
• Serve as the primary contact for various vendor billing accounts.
• Review and manage company credit card and staff expenses via Expensify, investigate and seek approvals on expenses where necessary.
• Review all billable transactions for inclusion in monthly invoices.
• Manage NY Office petty cash distribution and monthly reconciliation.
• Administer the company’s time tracking system Harvest.
• Manage new client / project setup.
• Update project budgets and archiving completed projects.
• Distribute weekly timesheet report for leadership team, and ad hoc reports as requested.
• Follow up on all missing timesheets.
• Assist with ad-hoc reports as needed.

What We Are Looking For:

• Bachelor’s Degree preferred, minimum Associate’s degree in accounting, finance or business
• 1+ Years accounts payable and receivable or general accounting experience
• QuickBooks Online knowledge required.
• Proficient in Microsoft Excel
• Effective oral and written communication skills with excellent interpersonal skills
• Professionalism and organization, attention to detail, and problem-solving skills
• Based in New York City office.

What We Will Give You:

• Competitive Salaries
• Annual bonus opportunity
• Flexible hybrid remote/in office plan – 50% in office/ 50% remote
• Retirement Plan with automatic 3% safe-harbor contribution from Precision
• Healthcare coverage - medical, dental and vision with 90% of costs covered by Precision
• Paid vacation and sick leave
• Paid parental leave
• Professional development stipend

Salary range for this role is $62,000-80,000.

We are currently working in a hybrid model with staff in the office 50% of working days.