Assistant Office Manager - (HR31115DH)

Job Title: Assistant Office Manager
Location: Remote (MST Time Zone)
Salary Range: up to 2000 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (MST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a leading service provider in the commercial maintenance industry, specializing in fleet management, professional services, and operational support. The company has been in business for over 30 years, ensuring reliable and high-quality services to a wide range of clients. With a growing team, the company is seeking an Assistant Office Manager to help maintain efficiency in financial processes, employee support, and administrative operations.

Position Overview:

The Assistant Office Manager will play a crucial role in supporting daily office operations, particularly focusing on accounts receivable management, employee onboarding, and administrative duties. This position is ideal for a highly organized individual with experience in QuickBooks Online and office management.

Key Responsibilities:

Accounts Receivable (QuickBooks Online Required):

• Manage exception handling and resolve billing discrepancies.
• Ensure invoices are sent accurately and on time.
• Perform check and ACH reconciliation.
• Oversee aging receivables, including notices and follow-ups.

Employee Management Support:

• Assist with employee onboarding, including document collection and setup.
• Help coordinate MVR checks, background screenings, and drug tests.
• Maintain performance review schedules and reminders.

Administrative Duties:

• Maintain company calendars, including employee birthdays.
• Keep vendor lists and customer records up to date.
• Oversee insurance and driver documentation compliance.
• Manage fuel card assignments and allocations.
• Issue and track customer certificates of insurance.
• Assist in documenting key business processes.

Qualifications:

• Proficiency in QuickBooks Online (Required)
• Strong organizational skills and attention to detail
• Experience in office administration and accounts receivable management
• Ability to multitask in a fast-paced environment
• Excellent written and verbal communication skills
• Bilingual in English & Spanish (Preferred, but not required)
• Experience in the service industry or fleet management is a plus

What's in it for you?

• Be part of a stable, growing company with a strong reputation in the industry.
• Work remotely while contributing to key financial and administrative operations.
• Gain exposure to accounts receivable, compliance, and process management.
• Opportunities for growth within an established business.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.