Monitoring & Evaluation Consultant, Asia Program

About RRI: 

The Rights and Resources Initiative (RRI) is a global coalition of more than 150 organizations dedicated to advancing the forest, land, and resource rights of Indigenous Peoples, local communities, Afro-descendant Peoples, and particularly the women within these groups. RRI’s members capitalize on each other’s strengths, expertise, and geographic reach to achieve solutions more effectively and efficiently. RRI leverages the power of its global coalition to amplify the voices of local peoples and proactively engage governments, multilateral institutions, and private sector actors to adopt institutional and market reforms that support the realization of rights. 

Background 

RRI’s Asia Program maintains a project database to organize and track the progress of various projects supported throughout the region.  This allows the team to know in what specific ways the projects that are supported contribute to the realization of all program priorities for the region as contained in the RRI’s Program Book for 2025. Having organized this information has also made it possible to define a learning agenda for the work in Asia that is also anchored on RRI’s Strategic Program 4.   

Purpose/Scope of Work 

The consultant will anchor all monitoring, evaluation, and learning of Asia program activities from 1 March 2025.  The consultant will coordinate with the Asia Program team to: 

1. Update the Asia project database with the information from all projects just approved for funding support from all RRI sources throughout the consulting period.  
2. Draft reports as required from the Asia team using data drawn from the program and project data base.  
3. Design, facilitate, and document the Asia Team’s mid-year review exercise in preparation for the RRI Mid-Year Review exercise.  
4. Provide leads to RRI’s Communications Team for possible case studies, blog posts, and other communications products drawn from the reports and submissions from partners and collaborators on the outcomes and impacts of their work  

 Consultant Activities & Deliverables 

The main Consultant activities are detailed below.  

1. In relation to updating the Asia project data base with the information from all projects just approved for funding support from all RRI sources, the Consultant will:  

• Ensure that the targets and deliverables in all concept notes submitted by partners and collaborators are clear and comport with the indicators of RRI’s Strategic Plan 4  

• Organize the information from newly approved projects in the Asia team’s project data base 

Deliverables: 

• Updated data base with information from all new projects approved for funding support from all sources from RRI by no later than the end of every month. 

• Deliverables and targets of concept notes submitted by partners and collaborators are clear and well-articulated before the concept notes are considered for final approval  

2, In relation to drafting reports as required from the Asia team, the Consultant will:  

• Review all project reports and submissions from partners and collaborators 

• Coordinate closely with the Facilitators and other members of the team to validate the progress reported in reports, get a better appreciation for the contexts in which the different projects operate and secure photos and other collaterals that  

• Consolidate and organize the information from the Aisa project data base  

• Prepare a draft of the report that is expected from the Asia team 

• Send the draft for review by Facilitators and then by the Regional Director  

• Ensure that reports expected from the Asia team are drafted, reviewed, finalized, and submitted within the deadlines that have been set 

Deliverables: 

• Drafts of reports based on project reviews and Asia project database as per the reporting schedule. 

3. In relation to Design, facilitate, and document the Asia Team’s mid-year review exercise, the Consultant will:   

• Ascertain with the Director for Asia what the M&E and learning objectives the team’s 2025 mid-year review exercise will seeks to achieve 

• Design a virtual mid-year review exercise using previous exercises that the team has conducted as a model 

• Prepare reference sheets with information drawn from the project data base to inform the team’s mid-year review exercise  

• Schedule, facilitate, and document the team mid-year review exercise 

• Draft the Asia team’s contributions to the RRI Mid-Year Review exercise  

Deliverables: 

• A mid-year review exercise to be completed by the end of June, results of which will be expected by the first week of July 

4. Provide leads to RRI’s Communications Team for possible case studies, blog posts, and other communications products, the Consultant will:   

• Suggest 3-5 leads for case studies a month, blog posts and other communications products that the team can consider for submission 

• Lead discussions with the team and/or specific team members to select the few leads to forward to the Communications Team for further discussion and appropriate actions 

Deliverables: 

• A list of leads agreed by the team to be forwarded to the Communications team for further discussion and actions by no later than the end of every quarter (March 2025, June 2025, September 2025, and December 2025)  

Minimum Requirements 

• 5 years of experience in monitoring, evaluation and learning work at both regional and national levels  

• 2 years of experience in improving and strengthening systems for managing project data and information  

• 2 years of experience of providing technical assistance and support to colleagues to deepen their appreciation and understanding of monitoring, evaluation, and learning  

• Fluency in English and at least another Asian language, preferably one of the languages of the countries where the Asia team operates (Indonesia, India, Nepal, Cambodia, Thailand, and the Philippines)  

• Ability to work effectively within a multicultural setting  

Preferred Qualifications 

• Ability to travel frequently and possibly for extended periods of time but not to exceed two weeks in any of the priority countries of the Asia Program (Nepal, India, and Indonesia) 

• Strong analytical and project management skills to successfully manage and operate the database 

• Proficiency in computer packages, including MS Office applications 

Contract Type  

This will be a TIME plus MATERIALS contract. The consultant will be paid a daily rate for all activities undertaken against the scope of work and will be reimbursed the costs of approved expenses/materials. The selected consultant is expected to provide services for approximately 15 days per month, subject to project needs. 

Expenses  

• The following expenses will be reimbursed at cost: 

• Approved economy class travel as may be required for the various activities listed above Accommodations while traveling for the various activities listed above  

• Visas, local transportation, and other allowable incidental costs associated with traveling for the activities above  
• All other projected costs/expenses must be included in the fixed price proposed by the Offeror.  

Equipment and Supplies 

Unless stated otherwise in this RFP, the Consultant is responsible for providing equipment and/or supplies required to perform the services, including computer, internet connections, software, etc. 

Budget 

The anticipated budget for this project is between US$20,000 and US$24,000 for consultant fees and US4,000 for reimbursable expenses.  

Submission Requirements 

1. Cover letter 
2. CV/Resume of Offeror 
3. Written proposal (maximum 5 pages) explaining Offeror’s specific process for completion of activities and deliverables listed in this RFP 
4. Brief financial proposal detailing the Offeror’s daily rate in U.S. Dollars 
5. One or more samples of prior similar work (e.g., project reports, consultancy reports, reports or evidence of prior data cleaning and analysis exercises, evidence of prior experience with data/projects, etc. for which the Offeror has led the process) 
6. Current phone and email contact information for three (3) professional references from similar past projects  

Please submit your proposal and required documents through this site's application form. 

The deadline for submission is 5:00pm ET on Monday 24 February 2025. 

Evaluation Criteria 

Proposals will be scored based on the following parameters: 

• Proposed approach (30%) 

• Understanding of the youth sector (20%) 

• Consultant work history and experience in monitoring, evaluation and learning work (25%) 

• Costs (25%)