Job description

This is a remote position.

Schedule:

Part-time (minimum 20 hours per week) Flexible hours for now, may need to go to a 9am to Noon to start with, may progress to 9 am to 5 pm if position grows to full time.

Client Timezone: EDT

Client Overview

Join a dynamic and rapidly expanding real estate investment and property management company that’s revolutionizing the rental market. This innovative firm specializes in managing a diverse portfolio of furnished properties, including long-term, short-term, and medium-term rentals. As they enter an exciting growth phase, they’re not just expanding their own property holdings but also venturing into offering top-tier services to other property owners. This is your chance to be part of a forward-thinking team that’s shaping the future of property management and real estate investing.

We’re seeking a detail-oriented and multifaceted Virtual Assistant with strong bookkeeping skills to play a pivotal role in our expanding real estate and property management operations. In this position, you’ll have the unique opportunity to wear multiple hats, combining financial acumen with administrative prowess. You’ll be at the heart of our operations, managing books for multiple entities, developing crucial standard operating procedures, and ensuring smooth property management processes. This role offers an exciting blend of financial management and operational support, providing you with a comprehensive view of a thriving real estate business. If you’re looking for a dynamic position where your skills directly impact business growth and efficiency, this is the perfect opportunity for you.

Responsibilities

Bookkeeping and Financial Management:

Manage comprehensive bookkeeping tasks using QuickBooks Online/Desktop for multiple business entities.
Reconcile accounts, categorize transactions, process invoices, and ensure timely payments.
Track income and expenses across multiple businesses, preparing financial reports as needed.
Assist in preparing tax documents and liaise with accountants when necessary.
Administrative & Organizational Support:
Develop and implement standard operating procedures (SOPs) for property management, finance, and business operations.
Create/Maintain an organized digital filing system for contracts, receipts, tax records, and business documents.
Assist in scheduling, email management, and other administrative tasks to streamline business operations.
Property & Tenant Management:
Oversee tenant onboarding, tenancy, and vacating process including collecting applications, running background checks, and verifying financials.
Maintain accurate calendars and coordinate property turnovers, cleanings, repairs, and maintenance schedules.
Handle tenant communications, lease renewals, deposit returns, and issue resolution.
Operations & Reporting:
Support in creating reports, presentations, and dashboards for financial and business performance tracking.
Assist in scaling operations and identifying automation or software tools to improve efficiency.

Requirements

Proficiency in QuickBooks (Online & Desktop preferred) and a solid understanding of basic accounting principles.
Minimum 2 years of experience in bookkeeping, accounting, or administrative support.
Experience supporting small businesses, real estate, or property management is a huge plus.
Strong organizational and time-management skills with high attention to detail.
Excellent written and verbal communication skills to interact with clients, tenants, and team members.
Ability to work independently, take initiative, and problem-solve efficiently.
Tech-savvy with proficiency in Microsoft Office (Excel, Word, Outlook), Google Suite, and task management software (e.g., Trello, Asana, ClickUp).
Experience with tenant management software (Buildium, AppFolio, or similar) is a plus.
A growth-oriented mindset, eager to learn new tools, and systems, and optimize business processes.
Experience and understanding of AI and how it can be used in daily workflow and business systems/processes is a plus.