Office Manager - Permanent, Remote position

Job Title: Office Manager/Assistant – Occupational Health & Wellness Services

Employment Type: Full-Time, Permanent

Job Summary:
We are looking for a highly organized and motivated Office Manager/Assistant to support the National Director of Occupational Health & Wellness Services. This remote position plays a key role in ensuring smooth office operations and supporting national initiatives. The ideal candidate is detail-oriented, proactive, and skilled in office management, project coordination, and client support.

Key Responsibilities

1. Report Preparation:

• Draft and format clear and accurate client reports, including financial updates and project summaries.

2. Data Management:

• Maintain and update client records in the CRM system (Microsoft Dynamics).
• Generate reports, track and analyze key performance indicators.

3. RFP support

• Assist with RFP and proposal writing as needed.

3. Financial Support:

• Assist with expense tracking, invoice processing, and budget monitoring.

4. Client Relationship Support:

• Ensure client information is accurate and up to date.
• Help with client communication and follow-ups.

5. Organizational Support: 

• Manage the Director’s calendar, schedule meetings, and coordinate travel arrangements.
• Support project tasks, including scheduling, such as preparing documents and communicating with stakeholders.
• Maintain organized files and ensure the smooth operation of day-to-day tasks.

Qualifications and Skills

Required:

• 3 years of experience in a similar capacity as an office administrator or administrative assistant.
• Previous experience in office management, administration, or a similar role.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Familiarity with CRM systems (e.g., Microsoft Dynamics).
• Strong organizational skills and attention to detail.
• Ability to work both independently and collaboratively in a team.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.

Why Join Us?

• Opportunity to work in a dynamic and collaborative environment.
• Play a pivotal role in driving organizational success.
• Comprehensive benefits and opportunities for professional growth.
• Remote work opportunity with national-level responsibilities.

 Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca