Personal Assistant to the CEO (m/f/d)

As a Personal Assistant at [Company Name], your primary responsibility will be to work closely with the CEO, ensuring their day-to-day operations run smoothly. You will proactively solve problems, manage schedules, coordinate tasks, and streamline workflows, allowing the CEO to focus on strategic priorities. Your role is essential in enhancing efficiency, maintaining organization, and ensuring the seamless execution of key initiatives.

These will be your main responsibilities:

• Act as the CEO’s go-to person for organizational assistance, thinking critically and moving quickly to present solutions as challenges arise 

• Manage the CEO’s calendar, ensuring engagements, tasks, activities and other commitments are up-to-date, well-balanced, and effectively prioritized (our CEO Nicole is very busy!)

• Communicate on the CEO’s behalf, being able to answer questions, relay key information, and interface effectively with diverse stakeholders in both English and German across multiple communication channels; email, Slack, phone, messaging apps, in-person, etc

• Assist the CEO with admin and operational tasks including but not limited to; coordinating travel and accommodation, tracking expenses, handling paperwork, event registration, etc

• Collaborate with relevant team members and stakeholders both at Merantix Momentum, as well as among the teams of the other organizations the CEO is involved with

• Organize and streamline workflows, information flows, tasks, and activities to simplify the CEO’s day-to-day, empowering them to save time and balance work-life commitments

• Help the CEO ad-hoc with relevant tasks/events as they arise

The ideal candidate loves to get into the nitty-gritty of organization, is comfortable working in a fast-paced environment, and truly enjoys helping make their teammates’ lives simpler and easier. They will bring excellent skills in order to manage complexity, streamline workflows, and reduce administrative and operational burdens for the CEO. 

You are a great fit for our team if you :

• Comfortable working transversally to assist the CEO across varied professional and personal tasks

• Proven track record of organizational excellence in dynamic, fast-moving environments and entrepreneurial space

• Proven track record of success in a personal assistant (or similar) role 

• Highly competent organizational abilities and familiarity with time and task management tools

• Able to work in person in Berlin

• Fluent in English and German

• Expertise with Google Suite, Slack, Microsoft Office, and other common business software

• Exposure to high-level topics: This role works closely with our CEO who engages on a regular basis in high-level decision-making with diverse and interesting stakeholders across the private, public and academic sectors. 

• Engaging Topics and Excellence: We offer unique insights into applied machine learning research and development, working with a group of highly talented engineers and entrepreneurs.

• International Team: We are a dynamic and international team. 

• We offer Visa Sponsorship.

• Learning and Development: We provide an annual learning and development budget for attending conferences or purchasing educational resources to develop our employees’ skills further. 

• Supplementary work equipment;

• Dynamic and open Working Culture: We have a very flat hierarchy, open 360° feedback, and flexibility in our work-from-home policy as well as working hours.

• AI Ethics: We are committed to developing ethical AI software and actively foster open discussions on this topic within our team.

• Brand new office space: Bright and open office situated on the AI Campus in Berlin.

• Hardware allowance: We give you support to have all the equipment you would need to thrive on your job.

• Employee benefits: We offer a monthly allowance per employee that can be allocated as desired to one of the following: Mobility & transportation (NAVIT), sports (Urban Sports Club) or groceries (Edenred).