Legal Assistant (ZR_19820_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule:

• Full-time Monday to Friday 9 AM to 5 PM 1 hour unpaid break
  

Client Timezone: Pacific Time

Client Overview

Join a thriving small law firm that specializes in serving a diverse clientele, including elderly individuals. This growing practice is embracing modern technology and remote work solutions to enhance its operations and client service. As a key member of the team, you’ll have the opportunity to work with cutting-edge legal software, manage client relationships, and contribute to the firm’s continued success.

Job Description

As a Virtual Legal Assistant, you’ll play a pivotal role in streamlining client communications and office operations for a dynamic law firm. This position offers the flexibility of remote work while allowing you to be an integral part of a legal team. You’ll have the exciting opportunity to enhance your skills in client relations, legal administration, and cutting-edge legal software. Your responsibilities will span from being the first point of contact for clients to managing crucial administrative tasks. This role is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and has a passion for helping people navigate legal processes.

Responsibilities

• Serve as the primary point of contact for client communications, answering phone calls and managing client inquiries with professionalism and empathy
  
• Efficiently manage scheduling and rescheduling for both potential and existing clients, ensuring smooth operation of the firm’s calendar
  
• Conduct comprehensive client intake procedures, including sending questionnaires and following up to ensure completion
  
• Coordinate virtual meetings by sending Zoom links and payment links to clients, facilitating seamless remote consultations
  
• Organize and manage emails, ensuring proper filing within the firm’s case management system
  
• Assist in maintaining and updating the firm’s website, contributing to its online presence and client outreach efforts
  
• Handle a variety of administrative tasks, adapting to the evolving needs of a busy law practice
  
• Collaborate with the legal team to improve office processes and enhance client service
  

Requirements

• Previous experience working in a law firm or legal environment, with a solid understanding of legal terminology and processes
  
• Proficiency with Mac/Apple computers and Google Voice, demonstrating adaptability to various technology platforms
  
• Excellent communication skills with a clear speaking voice, capable of effectively interacting with a diverse client base, including elderly individuals
  
• Availability to work Pacific Time zone hours, typically between 9 AM to 4 PM or 5 PM
  
• Familiarity with case management and billing software; experience with Bill4Time is a plus
  
• Strong organizational skills and the ability to multitask efficiently in a fast-paced environment
  
• Comfort with video conferencing tools and willingness to participate in regular virtual check-ins and training sessions
  
• Self-motivated with the ability to work independently while also being a collaborative team player
  
• Attention to detail and commitment to maintaining client confidentiality
  
• Enthusiasm for learning and growing within the role, with the potential to take on increased responsibilities over time
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job