Bid Coordinator

 

Position title: Bid Coordinator

Type: Full-time, permanent position

Salary: £32,000 – £45,000 p.a. depending on qualifications and experience 

Holiday: 32 days + birthday, incl. public holidays, increasing with service

Benefits: Health insurance & sick pay

Training: Multiple opportunities for CPD

Location: Remote/Hybrid/Full flexibility Dunbar, East Lothian, Scotland, UK

Start date: ASAP

 

Role

OSC is seeking an experienced Bid Coordinator to become a member of its team. The candidate must demonstrate bid experience, to effectively come into the company from day one and ‘hit the ground running’ by understanding how the bid process works. The Bid Coordinator must have a proven track record of winning bids, but not necessarily be familiar with OSC’s area of expertise. The Bid Coordinator needs to effectively ‘conduct the OSC orchestra of virtuoso scientists like a Maestro, bringing the team together to win exciting and interesting tenders in the marine sector.

 

The Bid Coordinator will focus on £10,000 to <£1 million bids and participate in delivery of the sector strategy and associated bookings target. The role involves assisting the OSC worldwide team (based predominantly in the UK), supporting a culture of bidding best practice to improve win rate. The Bid Coordinator will take an active bid-management role, including, inter alia, client pre-positioning, demonstrating clear consistent adherence to the documented process, including robust bid decisions, meeting kick-offs, answer planning sessions, reviews, commercial reviews, governance process, presentation materials, rehearsals and lessons learned, and debriefs, etc. The successful candidate will be empowered to seek assistance from the senior team of OSC’s consultants and scientists, as and when required. This is a highly senior role within the firm, liaising closely with its three Directors, and PhD-qualified Principal consultants.

 

Responsibilities:

• Support all OSC’s core services, to ensure opportunities are recorded accurately, pursued actively, and maximised to support fee conversion;
• Support a continuous improvement cycle across the team resulting in improved bidding and the overall win rate of the team exceeding 50%;
• Obtain information on the reason for the win/loss for all bids managed and feedback to the sector bid manager;
• Embrace the team training programme to address individual needs;
• Support campaign management working alongside the marketing team to support strategic/must win bids; and,
• Support new initiatives to drive bidding effectiveness.

 

Demonstration of behaviours:

• Accountable and dependable;
• Reliable and trustworthy;

• Enthusiastic and goal-oriented;
• Communicative and friendly;
• Positive (influencing behaviours of others);
• Proactive and impactful;
• Motivated and driven;
• Detail orientated/exemplary attention to detail;
• Committed/completer finisher;
• Responsive and adaptable;
• Confident and assertive; and,
• Empowered.

 

Qualifications:

• Association of Proposal Management Professionals (APMP) foundation-accredited, to demonstrate adherence to industry best practices in bidding (desired);
• Any of the three APMP levels of accreditation, foundation, practitioner, and professional (desired);
• Any APMP micro-certifications, e.g. graphics (CF GR-M APMP); and,
• Proficient InDesign skills.