Accounts Payable & Payment Posting Specialist at Sourcefit

Position Overview

The Accounts Payable & Payment Posting Specialist will be primarily responsible for vendor management, processing vendor bills/invoices, and ensuring accurate payment posting in NetSuite. This role involves managing essential AP tasks such as creating and verifying vendor records, reconciling invoices, organizing payment schedules, and generating regular AP reports. The ideal candidate has strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams and vendors.

Job Details:

• Work from home
• Monday to Friday | 9 PM to 6 AM Philippine Time
• *Following US Holidays

Responsibilities:

1. Vendor Management

• Create, edit, and verify vendor records in NetSuite.
• Review vendor packets to confirm necessary documentation, then add new vendors to the system.

• Import and process vendor invoices and bills in NetSuite.
• Ensure all bills are recorded accurately and matched with the correct vendor accounts.

• Schedule and process vendor payments, verifying that amounts, due dates, and account allocations are correct.
• Reconcile system records with vendor records to confirm that payments are accurately reflected in NetSuite.

• Generate timely AP reports, summarizing outstanding payables, recent payments, and any discrepancies.
• Present summaries to management as needed and proactively follow up on any issues.

• Coordinate with internal departments (e.g., finance, procurement) to resolve invoice or vendor-related discrepancies.
• Address vendor inquiries concerning payments or billing issues in a professional and timely manner.

Qualifications:

• Experience: Proven background in Accounts Payable and Payment Posting; familiarity with NetSuite or similar ERP systems is preferred.
• Technical Proficiency: Comfortable using Microsoft Excel for data organization and reporting and Microsoft Outlook and Teams for team communication.
• Organizational Skills: Ability to handle multiple invoices, manage time-sensitive payments, and keep track of various vendor details.
• Detail-Oriented: Strong focus on accuracy when importing invoices, recording data, and reconciling payments.
• Team Player: Willingness to collaborate with internal teams and external vendors to solve issues or clarify invoice details.
• Communication Skills: Capable of exchanging information clearly via email or phone, ensuring smooth coordination with vendors and colleagues.