Job description

Overview:

A dynamic and busy family of 5 in NYC is seeking a sharp and collaborative house manager/personal assistant to join their team. The general schedule will be Monday through Friday, 9am-6pm, with the flexibility for schedule changes, travel, and events. The family spends the summer in the Hamptons, the candidate must be open to working from their home there during the summers. The family is respectful of your off time, but does request that you have the mentality of being available when needed. Working hours can be split between working remotely, and working on-site once the position is established and a routine is in place. This is a very hands-on role, and one that allows you to partner, grow, and feel appreciated by a wonderful family! The ideal candidate is experienced, intelligent, has a strong communication style, and is very proactive! Candidates must be local to NYC and a comfortable commute from the Upper East Side to be considered.

Responsibilities:

Go-to person for all things household
Oversee household staff and collaborate with principals
Staff scheduling; basic HR (payroll/onboarding)
Family calendar
Keep track/reconcile expenses
Coordinate transportation/travel
Create systems to optimize home/family
Manage vendor relationships
Coordinate events (smaller and larger functions)
Oversee any home repairs, renovations projects
Run errands, etc as needed
Occasional, light travel as needed
Step in to support others as needed
Additional special projects
Tech Used: Google Suite, Notion, Lutron, Crestron, Savant

Qualifications:

Excellent people and project manager
Always bring a solutions-based approach to challenges
Clear communicator
Skilled manager - you will oversee household staff and vendors, organize family calendars, schedule personal appointments, coordinate family travel, pay bills and oversee various household projects.
Can-do attitude and willingness to pitch in no matter the job.
Flexible

Requirements:

6+ years of house management/personal assistant experience (or equivalent experience)
Strong communication skills
High EQ and intuitive nature, can read a room and understand how to successfully work with different personalities to create win-wins
Excellent follow-up/follow-through - doesn't let things fall through the cracks
Team player / collaborative mentality - this is a fully staffed home
Strong work ethic: takes ownership; driver; self-directed
Positive and professional attitude, regardless of the task at hand
Excellent problem solver - delivers solutions not more problems
High attention to detail; strong operational and logistics skills
24/7 mindset - willingness to work outside normal business hours when needed
Tech savvy
Must have a driver's license (car not necessary)
Verifiable references
Clean background check
Must like kids, the family has 3 elementary aged kids
Must be able to travel when needed
Must be able to work in the Hamptons during the summers