Executive Assistant

Overview

The Executive Assistant provides comprehensive support to the Chief Commercial Officer and their team, performing a wide variety of administrative and project management duties. The individual is self-motivated, professional, and capable of managing their workload as well as their executives’ workloads, and proactively prioritizes tasks in a fast-paced environment.

Essential Functions and Responsibilities

·       Provide executive administrative and project support including complex calendar management, coordinating and scheduling meetings

·       Plan and coordinate large commercial meetings, including National Sales Meeting, regional meetings, commercial team meetings in partnership with members of the commercial team

·       Manage and track contracts through procurement and legal review

·       Manage and track regional sponsorships, coordinating payments with Finance

·       Prioritize inquiries and requests while troubleshooting conflicts

·       Plan, manage and coordinate extensive and complex travel arrangements

·       Administer correspondence, manage incoming calls, and prioritize phone messages, emails and mail

·       Prepare and handle business expenses and reconciliations

·       Make judgements and recommendations to ensure smooth day-to-day engagements

·       Partners across organizational boundaries to deliver outcomes with other Executive Assistants and business partners

·       Negotiate corporate rates with travel agents/ companies/ vendors

·       Maintain confidentiality and exercise high degress of discretion

·       Must adhere to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics.

• Perform miscellaneous duties as assigned.

Required Education, Skills, and Knowledge

·       Bachelor’s Degree or equivalent experience

·       5 to 10 years of experience as an Executive Assistant to a C-level executive.

·       In depth knowledge of Microsoft Excel, Word, PowerPoint, and Outlook

·       Excellent interpersonal, oral, and written communication skills

·       Excellent writing, proofreading, and editing skills

·       Friendly and collaborative style in interactions with both internal and external partners

·       Sound judgement in handling highly sensitive and confidential information

·       Comfortable in a fast-paced environment with minimal direction and changing priorities

Preferred Education, Skills, and Knowledge

·       Experience working in biotech industry is preferred.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.

Physical Demands and Activities Required 

·       Must be able to remain in a stationary position standing or sitting for prolonged periods of time.

·       Must be able to move about inside an office and exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

·       Must have visual acuity to perform activities such as: preparing and analyzing data and figures, viewing a computer screen, and extensive reading.  

·       This position requires repetitive motion, substantial movements (motions) of the wrist, hands, and/or fingers.

·       Must be able to communicate with others to exchange information.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Work Environment

This job operates in a professional or remote office environment and requires operating standard office equipment and keyboards. 

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal-opportunity employer, our employees and applicants will be considered without regard to an individual’s race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact careers@iovance.com.

 By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice. 

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