Overview:
Location: Remote (Telework) – Designated location: Austin, TX.
Job Type: Full-Time
Annual Salary Range: $30 to $60 per hour
Job Posting Estimated Close Date: 2/20/2025
Security Clearance: Must possess a Secret or Top Secret (TS/SCI) clearance.
INTECON, LLC is seeking a motivated and detail-oriented Administrative Specialist to support the AFWERX Program Divisions. This role provides administrative, operational, and workflow management support across AFWERX Divisions, Branches, and Sections, ensuring efficient coordination, documentation, and communication. The selected candidate will be responsible for developing reports, scheduling, and maintaining organizational workflows while supporting the execution of critical program functions.
Roles and Responsibilities:
The Administrative Specialist will:
- Provide administrative and operational support for Divisions, Branches, and Sections across AFWERX.
- Assist with workflow and project management, utilizing tools such as Smartsheets, Google Workspace, and Microsoft Office 365.
- Develop and process various reports, written communications, and briefing materials for coordination, review, and finalization.
- Create visual communication products such as 1-pagers, infographics, and social media posts tailored to division-specific needs.
- Support organizational calendar management, coordinating meetings, events, and taskings.
- Assist in travel coordination, ensuring proper documentation, approvals, and scheduling.
- Oversee electronic records management, ensuring compliance with federal and DoD documentation requirements.
- Facilitate meeting coordination, including agenda preparation, note-taking, and action item tracking.
- Support digital enablement of surveys and data collection efforts to streamline program effectiveness evaluation.
- Provide customer service and front-desk support at AFWERX locations, acting as a point of contact for internal and external stakeholders.
Qualifications:
Education: Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field.
Experience:
- 3+ years of experience in administrative support, project coordination, or workflow management in a federal, DoD, or defense contracting environment.
- Experience using workflow and project management tools such as Smartsheets, Microsoft Office 365, and Google Workspace.
- Ability to synthesize and format talking points, briefings, presentations, and meeting notes into concise communication deliverables.
- Strong writing, editing, and document preparation skills, with the ability to tailor content for executive-level audiences.
- Proven experience in event and travel coordination, ensuring seamless scheduling and logistical support.
- Demonstrated ability to develop visual communication products, including infographics, marketing materials, and social media content.
- Experience managing electronic records and documentation, ensuring compliance with federal information governance policies.
- Strong organizational and time management skills, with the ability to prioritize multiple tasks and competing deadlines.
Certifications and Training:
Preferred certifications:
- Certified Administrative Professional (CAP)
- Microsoft Office Specialist (MOS)
- Google Workspace Certification
Proficiency in:
- Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, SharePoint)
- Google Workspace (Docs, Sheets, Slides, Drive)
- Smartsheets, Adobe Acrobat, and other document management tools
Specialized Training in:
- Federal Records and Document Management
- DoD Administrative and Operational Policies
- Project Coordination and Workflow Optimization
Security Clearance:
Active Secret Clearance required, with the ability to obtain Top Secret (TS/SCI) if needed.
Benefits:
- Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
- Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
- Flexible Spending Accounts and Supplemental Plans Available.
- Company-paid Training and Development Programs.
- Generous Paid Time Off, Holiday Pay, and Sick Leave.
- 401k Retirement Plan with Company Match.
- Critical Illness and Accident Insurance.
- Employee Assistance Program.
About INTECON:
INTECON (Integrity Consulting), founded in 1999, is a wholly owned subsidiary of Aspetto, Inc. Aspetto is a leading product and technology firm known for its strategic enterprise life-cycle support. With expertise in the acquisition, design, deployment, and sustainment of Federal and DoD tech and tactical systems, Aspetto has made a significant impact since its inception in 2008.
As an 8(a), HUBZone, and ISO 9001:2015 certified company, and a three-time INC.5000 awardee, Aspetto offers an impressive range of capabilities, including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. Together, Aspetto and INTECON strive to drive innovation, preserve quality standards, and demonstrate an unwavering commitment to our nation's security. Our client-centric approach prioritizes innovative, responsive solutions that consistently exceed expectations.
INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.
