Executive Operations Assistant

Executive Operations Assistant

At Buildkite, our mission is to unblock every developer on the planet. We’ve rethought how software delivery should work and have built a platform that is fast, reliable, secure, and is able to scale to the needs of the most demanding high-growth tech companies globally including Shopify, Uber, Pinterest, Wayfair, Cruise, PagerDuty, Culture Amp, and Canva.

We are seeking a highly organised and proactive Executive Assistant to be a force multiplier for our Executive Team. In this role, you will amplify the team's impact by streamlining operations, anticipating needs, and ensuring seamless execution of priorities. This is a unique opportunity to work closely with the Executive Team, including the CEO and CFO, and gain insight into the inner workings of a high-performing leadership team. If you’re someone who thrives on making an impact, loves getting things done, and excels in a fast-paced environment, we want to hear from you. You’ll report directly to the CFO.

What You’ll Do:

📅 Executive Support

• Provide comprehensive administrative support to the CEO and CFOO, including calendar management, scheduling meetings, travel arrangements and correspondence.
• Oversee virtual mailboxes of our CEO and CFO, managing ad hoc day-to-day administrative tasks.
• Prepare and organise materials for meetings, conferences and presentations as needed, to ensure CEO is well-prepared
• Screen and prioritise communications, responding on behalf of the CEO when necessary
• Assist in managing internal and external relations on behalf of the CEO

📅 ✈️ Travel Coordination

• Engage with travel suppliers to confirm bookings, negotiate rates, and address any travel-related issues.
• Coordinate travel arrangements for executives, ensuring smooth, hassle-free experiences.
• Work with vendors, partners, and clients to organise business-related events and corporate functions

🗓️  Leadership and Event Coordination

• Support and coordinate impactful company meetings that drive alignment to our company goals and culture, cascading  information through buildkite. 
• Collaborate closely with senior leaders to plan and execute key events, including our annual all company event and quarterly leadership offsites, ensuring seamless communication and alignment across Buildkite.
• Manage and coordinate Quarterly Board Meetings, including liaising with Board members, assistance in scheduling and preparation of Board materials.

Confidentiality and Discretion:

• Handle sensitive information and maintain strict confidentiality on matters related to the CEO and company operations.
• Exercise judgement in decision-making and prioritisation of tasks.

🎨 What You Bring:

• Clear and Effective Communicator: Strong written and verbal communication skills to ensure alignment and clarity across teams.
• Highly Organised and Results-Oriented: A natural ability to plan, prioritise, and execute tasks efficiently, delivering results consistently.
• Event Planning Enthusiast: Proven experience in planning and executing successful events, with a keen eye for detail.
• Executive Support Expertise: Prior experience managing executives of small companies, ensuring smooth operations and proactive support.
• Time Management Pro: Skilled in balancing priorities and managing time effectively to maximise productivity.
• Administrative Process Savvy: Comprehensive experience in managing and optimising administrative tasks and workflows.
• Thrives in Remote Environments: A passion for working remotely, coupled with the self-discipline and adaptability it requires.

✨ Why Join Buildkite?

• At Buildkite, we value kindness, autonomy, and collaboration. You’ll be part of a remote first company where your leadership can make a meaningful impact - empowering engineers worldwide to build and deliver better software faster.
• You will be a key member of Buildkites Leadership team, supporting our next phase of growth, scale and impact for our customers.
• We have some incredible benefits designed to support you to achieve outstanding results!

Equal Opportunity Employer

At Buildkite, we value diversity and celebrate all types of skills, backgrounds and experiences. We’re dedicated to fostering an inclusive environment and providing reasonable accommodations throughout our recruitment process. 

If you need any accommodations or support during the application or interview process, please reach out to us at accomodations@buildkite.com.