Senior Account Executive

Do you want to work with one of the world’s most iconic brands? If so, read on… 

We are currently seeking an enthusiastic and highly motivated Senior Account Executive to join a dynamic team, working. The role is ideal for someone with a passion for events with minimum 2 years of events and/or hospitality-based experience. 

You will be Responsible for:
Supporting the account team in management and administration of the client’s programmes, with a focus on guest programme planning, supplier coordination, asset and guest management, financial administration and on-site event delivery (when required) throughout the year.  

• Account administration support, including ownership of status documents, client reporting, programme logistics and asset management  

• Development of market communications documents, newsletters, and activation toolkits 

• Supporting the creation and distribution of guest communications, collateral, and gifting 

• Research, coordination, and management of event suppliers (from branding to hotel and transport) 

• Management of guest information via a bespoke guest management system 

• Creation and coordination of rooming lists, guest itineraries and guest briefing packs 

• Financial account support (Invoicing, supplier payments, PO creation and tracking)  

• Provision of industry knowledge (event management) 

• Handling and communication of guest information updates (Transportation, Hotel, F&B, etc.) 

• Support in planning and managing global hospitality programmes remotely and on-site 

• On-site event delivery including guest liaison, supplier management and team support 

• Post event reporting 

• Collaboration across multiple departments including studio, creative, legal, production and finance 

• Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way! 

• There will be requirements for international travel to deliver programmes as and when required. 
  
  

This could be your next right move if: 

• You pay attention to the details and anything worth doing is worth doing right every single time. You stay focused and nothing gets missed. 

• You think on your feet and use your initiative. You like learning new things and can quickly adapt when things change. 

• You communicate clearly. You can write well; you speak in an engaging way and can explain your thoughts and ideas succinctly. 

• You flourish when working on a number of projects at any one time. 

• You’re a natural at building rapport with just about anyone at any level in an organisation. 

• You enjoy solving problems and finding creative solutions to difficult challenges. 

• You have the ability to collaborate across disciplines, departments and client’s additional agency partners. 

• You like helping other people succeed. You enjoy teaching other people something and are a real team player. 

• You are patient, level-headed and cool under pressure. 
  
  

You will also need to have: 

• A degree qualification or equivalent experience  

• High level Power Point, Excel and Outlook skills and a confidence to present internally and externally 

• Great attention to detail and ability to pull together client facing documents quickly and accurately 
  
  

It’s not essential but will help if: 

• You are fluent in any other languages particularly Italian, German, Spanish, or French  

• You have an interest in sports marketing 
  
  

The Bigger Team You’ll Join 

Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. 

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent. 

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world. 

The world needs play more than ever. Are you a Playmaker? 

Our Benefits 

• Core benefits (available from start date) – flexible holiday allowance, AXA private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme. 

• Flexible benefits (available after probation) – Gymflex, dental insurance, travel insurance, health cash plan, Cycle scheme, interest-free season ticket loans 

• A Flexible Workplace – we have a number of initiatives in place to ensure that our team have the flexibility to balance work with their lives, this includes flexible holiday allowance and flexible working options 

• We also run a number of internal programmes to support physical and mental wellbeing, alongside learning and development opportunities to support career development and progression 

• Expensable lunches from our flexible working office in the heart of Shoreditch!  

• Hybrid working – meaning you can work from home or our office flexibly.  

• Free breakfast in the office.  

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.